Noleen Donson

For the past twelve years, I performed and managed the functions which include:

Ensuring that all aspects relating to Procurement and Supply Chain Management (SCM)Practices are addressed and comply with relevant legislations and regulations, National Treasury Directives and instructions and the GRAP Accounting Standards. | Bid Administration and Management of all incoming bidding documents. | Managing procurement of goods and services according to the National Treasury Central Supplier Data Base and The Preferential Procurement Policy Framework Act. | Monitoring and the administration of bid documentation and the General Conditions of Contracts in accordance with the National Treasury instructions and guidelines. | Acting as a secretary on Bid Evaluation and Bid Adjudication Committees. | Advisor on all aspects of Supply Chain Management matters. | Compliance verification of requisitions. | Contract administration. | Asset Management: which includes the signing and reviewing of asset requisitions; the allocation of asset categories; the monthly execution and review of the depreciation run and the management of the asset disposal procedures. | Completion of the reconciliation statement between the fixed asset module and the general ledger. | Records Management and overseeing the insurance of assets. | Liaison with internal and external stakeholders. | Supervising of staff in the SCM section. | Fleet Administration. | Ensuring that all monthly reporting, schedules and supporting documentation related to asset insurance, acquisitions, movement, and disposals are delivered timeously. | Assisting with the preparation of The Annual Financial Statements and with the internal and external Auditing processes.

I am Proficient in: MS Word and MS Excel. | Assets On Norming (Fixed Asset Software). | ACCPAC (Sage 300). | Office 365. | Pastel Accounting. | Records Keeping. | Report Writing. | Minute Taking and Bid Management. | I have a good understanding of Supply Chain Management Practices And Principals Prescribed By The PFMA. | My Personal Attributes are: Project management. | Coaching and mentoring. | Self-motivation. | Working well under pressure. | Meeting deadlines. | Leadership abilities. | Highly motivated. |Goal orientated. | a Team player. | Always punctual. | Extremely honest. | Attention to quality and detail. | Time management. | Accepting responsibility.

I can communicate on all levels, and I am figure orientated. I am a good listener I have a passion for solving problems relating to policies and procedures and for serving The Public Sector.  I strive towards making a difference.  As such, I am of the believe that I am the right candidate for this job. 

As a Supply Chain Management Coordinator, I work closely with the Supply Chain Manager as a result we have a successful background on the delivery of multiple complex projects.  My certificates are listed on my CV and are included in this email, should you wish to verify my qualifications. I would welcome the opportunity for an interview at your convenience, and I thank you in advance for your time and consideration.

Company                                                      Iziko Museums of South Africa (01 Nov 2010 - Current)

Position                                                         Supply Chain Management Coordinator

Responsibilities

• Assist the supply chain manager with the full supply chain management process and in her absence, I manage all supply chain functions in the department, including delegation of work to ensure efficient and effect workflows and management of general staffing issues 
• Supervising, training, and management of the SCM staff
• Ensuring compliance with relevant legislation including the Supply Chain Management  (SCM),General Recognition of Accounting Practices (GRAP), Public Finance Management Act (PFMA) and the Preferential Procurement  Policy Framework Act (PPPFA)
• Asset management by signing and reviewing of assets requisitions; allocating of asset categories; capturing of new acquisitions on ACCPAC. Monitoring and managing the asset verifications on a yearly basis, reconciling assets to general ledger. Transferring of assets. Monthly execution of the depreciation run. Handling of the asset’s disposal process Monthly reporting of assets movements, compiling the asset register
• Assisting suppliers and prospective supplier with the supplier database registration process, including the National Treasury Central Supplier Database 
• Attending to all queries relating to the supplier database registration processes
• Contract management
• Serving on the bid evaluation and bid adjudication committees as an advisor and a scribe on SCM issues and regulations
• Monitoring and managing the scoring and evaluation of tender bids on the 80/20 and 90/10 preference point system as per the PFMA and PPPFA
• Taking, typing, and distributing of minutes of tender meetings.
• Preparing and ensuring that all tender documents are ready or tender meetings and briefing sessions
• Preparing and recommending tender reports for the adjudication committees 
• Maintain and ensure that Iziko’s inventory levels are adequate. Stock verification on a quarterly basis
• Fleet management
• Monitoring and maintain the tracker system on the Iziko fleet
• Maintain and update the supply chain management   legislation file 
• Managing the archives. 
• Ensuring that all monthly reporting schedules related to asset insurance, acquisition movement and disposals are submitted timeously 
• Overseeing the insurance process
• Liaison with internal and external stakeholders

Company                                                      Iziko Museums of South Africa (14 Jan 2008 – Oct 2010)

Position                                                         Cash Book Administrator

Responsibilities                                                                      

• Receive and receipt monies from site and other income generating departments.
• Banking of monies as per policies and procedures prescribed by the PFMA
• Capturing of receipts on Accpac Accounting System
• Following up unknown deposits on bank statement
• Liaising with the bank on foreign and local bank transactions 
• Maintaining of cash book, by capturing, printing, and posting of batches.
• Accurately allocating incoming monies
• Keeping a tight control of debit order payments
• Completing a debit order monthly report for the Head of Department (HOD)
• Following up of stale cheques and reversing them when necessary
• Reconciling of cash book with bank statement 
• Reconciling income statements of all the different sites
• Submit cash flow and cash book report to HOD

Company                                                      Faph Precision Engineering (Jan 2006 - Dec 2009)

Position                                                          Personal Assistant Chief Executive Officer (CEO)

Responsibilities                                            

• Arranging of meetings / preparation of board room
• Booking of flights 
• Maintaining the CEO’s dairy 
• Receiving and opening and sorting of mail
• Full creditors functions 
• Handling of petty cash
• Doing bank reconciliation on Pastel Accounting
• Prepare payments for Provident Fund and the Bargaining Council levies
• Preparing the financial reports monthly.
• Compiling of wage journals 
• Switch board screening of all calls
• Typing quotations and all other correspondence clients and suppliers
• Controlling of stationary
• Controlling of the budgets

Company                                                      Metropolitan Life (Jun 2006 - Dec 2006)

Position                                                         Financial Advisor

Responsibilities                                                

• Selling insurance policies by calling on existing and new clients1
• Maintaining rapport with clients and projecting a positive image of the company

Company                                                      Delie Spices (Nov 2005 - May 2006)

Position                                                        Creditors Clerk

Responsibilities                                            

• Matching, batching, and coding of supplier’s invoices
• Reconciliation of supplier accounts
• Preparing invoices for payments
• Capturing of supplier invoices on impact 
• Preparing foreign payments for the bank

Company                                                 Starke Ayres (Aug 1995 - Sep 2005)

Position                                                     Supervisor Creditors Clerk

Responsibilities                    

• Perform full creditors functions
• Receive COD and cash sales monies
• Preparation of COD and cash sales journals           
• Preparation of bills payable book for foreign payments
• Banking of all incoming monies
• Record keeping and supervising archives

Assist Accountant with

• Various ledger reconciliations
• Fleet matters
• Branch bank reconciliations
• Capturing of general ledger journals
• Preparation of monthly financial statements

Other experiences 

Company                                                      Part Time P.A. for Mr Johann Durand (deceased)

Position                                                          Member of Parliament (1999 - 2004)

Responsibilities        

• Receive and distribute correspondence from officials and committee members 
• Distributing of invitations to members
• Managing of attendance registers 
• Typing of agendas and minutes
• Booking of flight and arrange accommodation and transport for member
• Arrange visas if necessary Company                                                   

Northlink College (part time, 2010 - 2014) need to finish two more subjects

National Diploma Financial Accounting

Subjects passed up to N6                            

•  Financial Accounting 
• Business Communication
• Entrepreneurship Management
• Computerized Financial Systems
• Cost Accounting 

(Grade 12) Tygerberg College                                                                        

Business Afrikaans (First Language HG) 

• Business Afrikaans                                                                 
• Business English (HG) 
•  Entrepreneurship
•   Economics
• Office Practice
• Compuuter Essentials

Palama                                                               Supply Chain Management for Public Service Training

2013 Records Management                               National Archives

2013 VETTA Communication                             Minute Taking 

2014 AW Cape                                                   Norming Asset Management

2014 Professional Report writing skills              Kwelanga Training

2015 Palama School of Government                 Supply Chain Management for Public Servants 

2016 CSD Training                                             Training National Supplier Database with National Treasury

2019 Medical Education Centre                         Health & Safety Representation 

2022 Office 365                                                  MasterGradeIT