Nita Mekarnia

My name is Nita. I was born and raised in Bloemfontein and still living here.

I'm a caring person and love to do my job with passion.

I learn from mistakes and always strive to do my best.

Gossiping is not in my lifestyle and always keep confidential matters to myself.

I have many years of experience in various fields which is Secretarial, Receptionist, Sales, Manager and Personal Assistant.

I would love to work for a company with great values!

WORK EXPERIENCE

04/2024 – Present             Receptionist, FJ Senekal Incorporated Attorneys            Bloemfontein

• Facilitated office organisation and communication through efficient administrative duties and front desk responsibilities.
• Managed telephonic communications by making and receiving calls.
• Provided assistance to incoming clients with a professional approach.
• Supported the Director with various tasks and matters.
• Scheduled and coordinated appointments effectively.
• Maintained an up-to-date diary for seamless scheduling.
• Ensured the boardroom is prepared for consultations to accommodate meetings efficiently.
• Handled client inquiries via email and telephone in a friendly and professional manner.
• Processed payments accurately and efficiently.
• Administered and managed email communications swiftly.
• Executed requisitions and ensured proper signing by the Director for necessary documentation.
• Maintained a rigorous record of documents served and delivered.
• Took dictation from the Director accurately and efficiently.
• Typed up legal documents as well as correspondence to support legal processes.
• Followed up on outstanding payments to ensure timely collection.
• Arranged couriers for the transport of important documents.
• Prepared various forms of correspondence and documentation in a timely manner.
• Typed memorandums of fees and disbursements with attention to detail.
• Executed the typing of tax invoices meticulously.
• Scanned documents and letters for digital record-keeping.

10/2023 – 04/2024            Owner, Nita’s Admin Services                                        Bloemfontein

• Promoted overall success and growth of the company through strategic initiatives.
• Exercised independent judgement in business decisions.
• Applied reasonable care, skill, and diligence in all operations.
• Maintained integrity by avoiding any conflict of interest during decision-making processes.
• Managed and monitored budgets, expenses, and purchasing activities to ensure cost-effectiveness and adherence to financial protocols.
• Actively engaged in daily operational tasks and strategic planning.
• Handled sensitive documents with utmost confidentiality and care.
• Drafted various administrative documents, letters, contracts, and reports as per client instructions.
• Assisted clients with registrations and renewals with the Department of Labour.
• Conducted thorough research, analysed data, and prepared comprehensive documents, letters, and reports.
• Managed telephonic communications and appointments with clients.
• Provided assistance to clients with their inquiries via telephone and email.
• Processed payments and managed email communications efficiently.
• Organised and maintained filing systems for important documents.
• Procured monthly office supplies when necessary.
• Handled petty cash with accuracy and accountability.
• Ensured timely updates of information as required.
• Worked with highly sensitive data with discretion and professionalism.
• Performed daily and monthly financial reconciliations as part of operational oversight.
• Executed various administrative tasks efficiently.

07/2020 – 10/2023            Personal Assistant to Owner, Charlies Mans Haarsalon

Bloemfontein

• Utilised Sage software for efficient financial management.
• Managed incoming and outgoing telephonic communications by making and receiving calls.
• Assisted clients face-to-face as well as telephonically with any queries.
• Supported the Owner with various operational tasks and administrative support.
• Scheduled and coordinated appointments effectively for the team and clients.
• Addressed client inquiries via telephone and email in a prompt and friendly manner.
• Processed payments efficiently and accurately.
• Administered email communications with professionalism.
• Organised and maintained filing systems for important documents.
• Facilitated clients in stock purchasing and inventory management.
• Ordered stock and ensured timely re-supplies.
• Procured monthly office necessities to support operations.
• Conducted regular stock checks to maintain inventory accuracy.
• Oversaw cleaning staff to ensure cleanliness standards were met.
• Maintained the petty cash book accurately to track expenses.
• Updated information as needed to keep records current.
• Handled very sensitive information with discretion and professionalism.
• Executed daily and monthly financial reconciliations.
• Performed various administrative tasks as required.

09/2018 – 04/2020            Salesperson / Administration, Just View Investments

Bloemfontein

• Utilised Sage for managing sales and inventory effectively.
• Engaged in the sales of fresh fruit and vegetables to customers.
• Conducted sales of plastic bottles, concentrated juices, nectar blends, hunting bags, and lids successfully.
• Typed letters and documentation with precision for effective communication.
• Assisted clients with inquiries via phone and email promptly and professionally.
• Sent statements and tax invoices to clients, ensuring clarity and accuracy.
• Managed incoming and outgoing telephonic communications efficiently.
• Administered email communications effectively for client relationship management.
• Organised and maintained filing systems for documents and records.
• Delivered products and services to clients as necessary.
• Conducted daily stock checks to maintain inventory accuracy.

06/2008 – 08/2018            Office Manager and Agent, Bloemfontein General Market Agencies                                                               Bloemfontein

• Recorded office expenditure and oversaw supply management effectively.
• Managed budgets to ensure cost-effectiveness within operations.
• Provided comprehensive support and assistance to ensure efficient company operations.
• Supervised staff to ensure high standards of service and productivity.
• Implemented effective administrative procedures and maintained robust systems.
• Managed scheduling and logistics to promote a smooth office environment.
• Input farmers’ information into the system for accurate record-keeping.
• Typed letters and declarations to support operational needs.
• Facilitated sales of fruits and vegetables and ensured client satisfaction.
• Communicated with farms to source produce for sale and keep farmers updated on stock levels.
• Provided clear instructions to general workers to ensure task completion.
• Addressed client inquiries promptly and effectively to maintain relationships.
• Compiled and sent daily statistics to farmers for transparency.
• Managed document processing including prints of statements and proof of payments.
• Handled all telephonic communications efficiently.
• Administered fax and email communications effectively for operational fulfilment.
• Typed salary statements accurately for payroll processing.
• Organised and maintained filing systems for important documents.
• Conducted daily stock management and maintained records of incoming and outgoing products.

08/2000 – 05/2008            Senior Secretary, Kramer Weihmann & Joubert Attorneys

Bloemfontein

• Typed various administrative documents including liquor licenses, patents, business registrations, contracts, wills, and estates.
• Managed email communications by sending and receiving emails professionally.
• Handled fax communications efficiently to support office operations.
• Conducted incoming and outgoing calls, responding to client inquiries effectively.
• Scheduled appointments accurately to support the demands of the office.
• Organised and maintained filing systems for important files and documents.
• Closed files in accordance with company policies.
• Assisted with litigation processes with attention to detail and compliance.
• Supported transport and bond operations effectively.
• Provided reception support bi-monthly to ensure efficient front office operations.

10/1999 – 07/2000  Secretary, Schoeman Maree Incorporated Attorneys

Bloemfontein

• Typed various legal documents including transports, bonds, cancellations, contracts, and wills with precision.
• Managed the preparation of letters for legal correspondences.
• Handled dictation and transcription tasks as required.
• Executed email communications effectively to maintain client relationships.
• Managed incoming and outgoing fax communications accurately.
• Conducted telephonic communications professionally and efficiently.
• Responded to client inquiries promptly and with clarity.
• Scheduled appointments to manage the office’s calendar effectively.
• Organised and maintained filing systems for documents and records.
• Closed files according to office protocols and procedures.
• Provided bi-monthly reception support as required.

10/1998 – 09/1999  Senior Secretary, Kröhn Incorporated Attorneys

Bloemfontein

• Typed legal documents including transports, bonds, and cancellations accurately.
• Managed the preparation of correspondence letters effectively.
• Handled dictation and transcription professionally.
• Executed email communications to ensure timely responses.
• Managed incoming and outgoing faxes with efficiency.
• Conducted telephone communications efficiently to address inquiries.
• Scheduled appointments to manage office interactions.
• Organised and maintained filing systems for documents and files.
• Closed files in accordance with office procedures.
• Provided reception support as required.

12/1997 – 04/1998            Cashier, Ore Fruit & Veg

Bloemfontein

• Sold fresh fruit and vegetables to customers effectively.
• Managed cash transactions for products sold accurately.
• Maintained the appearance of shelves by regularly packing products.

11/1994 – 12/1996   Cashier, Pellissier Kwik Spar

Bloemfontein

• Assisted clients with their purchases courteously and efficiently.
• Managed cash transactions accurately for products sold.
• Maintained daily stock counts to ensure inventory accuracy.

My most high qualification is a Diploma in Secretarial.