Lerato Tsotetsi

I am a hard working, honest individual. I am a good timekeeper, always willing to learn new skills. I am friendly, helpful and polite, have a good sense of humour. I am able to work independently in busy environments and also within a team setting. I am outgoing and tactful, and able to listen effectively when solving problems.

Department of Social Development Intern Office Administration Office Manager File Correspondence for the Sub-Directorate Provision and distribution of promotional materials Maintain the safe keeping of all confidential documentation from unauthorised people. Tracking of all outgoing Memo Submissions for Substance abuse. Completion of daily Attendance register Completion of Leave hard copy Completion and submission of PMDS as per RD dates provided Draft the minutes and agenda of the Sub-directorate meetings and to draft reports Coordinate the sub-directorate meeting (venue, attendance register, copy of minutes Minutes of monthly sub-directorate -Meeting drafted and circulated within 2 weeks after meeting Arrange with hospitality ladies for refreshment Facilitate the administrative functions for the workshops/national & International days Ensure distribution of promotional material during events Finance & Procurement Management Ensure that the demand plan is prepared and finalised annually; ensure expenditure is in line with the demand plan, Cost containment and PFMA Compile quarterly report on over and under expenditure Maintain and update Procurement register weekly Prepare order forms(RLS01/02) and submit to finance and procurement for processing Liaise with suppliers Compile monthly tracking report Monitor expenditure report monthly Ensure adherence to policy and legislation Submit signed motivations and invoices after initial check for the following has been performed Budget available Budget codes and items Calculations and relevant signatures Complete RLS 01’s 4-6 weeks before the activities & RLS 02’s within a week of receiving the invoice, with estimate quotation Scan documents for referral to other units as per specification of Manager Source estimate quotations control of office stationary stock Create route forms for all outgoing correspondence. Create and maintain incoming and outgoing mail registers Fax and email documents and confirmation of receipts of request unless otherwise stipulated, as the needs arise Make photocopies and bind documents, as the need arises Incoming and outgoing correspondence Check all documents before given to the Manager for the following da

2011 – 2013 MALUTI FET COLLAGE  BUSINESS MANAGEMENT N6  MAJOR SUBJECTS: Financial Accounting-Computer Practice, Entrepreneurship, Computerized Financial Systems, Sales Management