Corporate Facilities Manager - Bellville, South Africa - Cipla

Cipla

Verified Company

Bellville, South Africa

2 weeks ago

Posted by:

Thabo Mthembu

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Description

Job Purpose:

Manage all aspects of physical security and protection for all buildings and grounds of Cipla Medpro assets against loss or damage, pro-active management of the Companies fleet by managing documentation of all Health & Safety related issues, procure all office consumables by advising on energy efficiency and cost-effectiveness, preventative and actual maintenance as well as project management of all new initiatives and with respect to any office changes in order to provide suitable working conditions for all Cipla Medpro employees.

Key Accountabilities:

Accountability Cluster

Major Activities / Tasks

Manage the physical security for all the offices of CIPLA Medpro by putting in place effective controls and resources in order to ensure security and protection to the assets of the organisation
Allocate appropriate resources efficiently to the key areas of work in order to ensure that priorities are always covered adequately
Draft and update the corporate security policy on a timely basis (SOP)
Ensure physical security is delivered to all on site customers and it is within Cipla Medpro's corporate security policy
Maintain the Security Operations Manual up to date for use by all on site security personnel in order to cover duties, individual instructions for each post; attendance; use of security equipment; dress standard; training etc.
Assist The Chief Operations Officer in implementing security as a core business function to be adopted by the whole office, keeping physical security measures under constant review to ensure they are adequate to meet current threats to business, evaluate changes, showing advantages and disadvantages, costs etc.
Initiate all security clearances and maintain appropriate records
Undertake security surveys, security risk assessments, security investigations, draft relevant policies & procedures and compile security reports on a timely basis
Activate and deactivate timeously all access to staff resignations as formally notified by HR
Represent security on any relevant project workgroups and any offsite projects on a timely basis
Coordinate the protection of the CEO, Directors and VIP visitors
Plan and organise the facilities Maintenance operations on a timely basis in order to ensure smooth running of the facilities at all times
Plan, organise and supervise the facilities maintenance operations in all aspects in order to ensure smooth running
Coordinate, assign, direct, daily, weekly, monthly, yearly schedules to the respective people in order to set duties right
Establish job priorities and time frames for Maintenance Staff and tasks(both internally & externally)
Supervise ad coordinate all repairs of all Electrical systems for uninterrupted performance of equipment
Monitor completion of job assignments through frequent field observation and inspections in order to ensure compliance with standards and instruction and revises instructions and time frames as necessary
Train employees on equipment, task procedures, work standards and proper safety procedures
Ensure that all facilities and equipment complies with Health &Safety requirements
Schedule and supervise maintenance activities, including work performed by contractors or subcontractors
Create and develop documents and manage execution of all related issues in order to ensure maintenance of projects both existing and new.
Develop specifications and make recommendations on capital equipment purchases
Supervise maintenance and servicing of equipment on a timely basis
Determine need for outside contractors to be involved in Maintenance projects
Liaise with relevant landlords/body corporates.
Maintain appropriate documentation of maintenance schedules, equipment installations, structural repairs and work orders and other operating reports for each facility and or location
Manage maintenance budget including monitoring inventory and expenses
Draft/update/adhere to corporate maintenance policy (SOP) Perform other related tasks and duties as assigned
Develop, manage and oversee the Corporate Health & Safety aspects in the business to ensure a safe working environment for all employees
Organize regular evacuation drills, monthly reports, facilitate and feedback regarding success/key learnings.
Service, testing and maintenance of all fire related equipment
Manage & monitor the Facilities Budget on a monthly basis and provide monthly report to relevant manager
Renegotiate annual contracts & benchmark prices on a regular basis
Manage & maintain existing relationships with relevant role players
Oversee the Fleet Management in order to ensure the same is in line with the policy and procedures
Develop, manage and oversee the corporate fleet to ensure a well serviced, safe and cost effective fleet in line with insurance policy
Draft and update the Corporate Fleet Policy (SOP) in order to adhere to the procedures
Adhere to customer and