Company Secretary - City of Tshwane, Gauteng, South Africa - Zeal HR

Zeal HR
Zeal HR
Verified Company
City of Tshwane, Gauteng, South Africa

1 week ago

Thabo Mthembu

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Thabo Mthembu

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Description

Company Secretary

Introduction:

Our client a well-established auditing firm is looking for a company secretary that will be responsible for the full company secretarial function - CIPC, Trust Administration and deceased estates and wills


Duties and responsibilities
Company Secretarial Services

  • Drafting supporting resolutions, minutes, notices, agendas or mandates; preparation of standard forms
  • Collation of FICA documentation on behalf of clients
  • Perform all administrative functions with regards to companies (or close corporations) as required by law, or CIPC, and in line with instructions, including:
  • Name reservations
  • Registration of new companies
  • Name changes
  • Registered address changes
  • Auditor/company secretary changes
  • Director/Member changes
  • Deregistration of companies
  • Replacement of lost share certificates
Annual Returns and CIPC Compliance Checklists

  • Collation of information
  • Preparation of return and checklists
  • Invoicing
  • Follow up on outstanding payments
New client take-on and capturing data on Greatsoft

  • Collect new client information as per FICA or internal requirements
  • Capture information and supporting documentation on database
  • Opening of electronic & hard copy files
Maintenance of databases on Greatsoft

  • Update existing client information
  • Filing (electronically)
  • Manage client files (hard copy & electronic)
  • Ensure document safekeeping
  • Maintains databases & escalate data quality issues
Trust Administration

  • Drafting of Resolutions, amendments, Trust deeds, Auditor confirmations and meeting agenda and minutes
  • Client/Master/Trustee/Beneficiary liaising
  • Preparation of documentation for trust registrations, amendments and signatures
  • Collation of documentation/information
  • Attendance to matters with Master's Office
  • Registering trusts for income tax with SARS
Wills

  • Drafting of Wills, Testamentary Wills, living wills and letters of wishes
  • Filing and safe keeping of Wills

Requirements:


  • 13 years' experience in same or similar role
  • Customer focused
  • Fully professionally proficient in Afrikaans and English
  • Qualification advantageous
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