Property Administrator - Cape Town, South Africa - Interviewing Dynamix
Description
Property Administrator / Receptionist (Temp to Perm)
Tableview
Our client a property management company seeks to appoint a dynamic, well presented individual with strong interpersonal skills and a minimum of 1 year property experience to this busy frontline role.
This position is available on a temp to perm basis only and the applicant must be able to commence the assignment with immediate effect (we will not consider anyone who has to work in a notice period)._
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Requirements:_
Grade 12 essential.
Strong Ms Office literacy on Word and Excel (Intermediate)
Minimum of 1 year experience within a property experience.
Must be exceptionally well spoken with solid people skills.
Strong admin and numeracy skills required.
Must be very accurate and detail orientated.
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Responsibilities:_
RECEPTION AND SWITCHBOARD
- Greet and Meet visitors upon arrival
- Answering, screening, and redirecting incoming calls to various personnel
- Taking correct messages and routing to the correct staff members
- Oversee that Reception and the office operated effectively
- Dealing with Post, Deliveries, and Couriers
- Booking of Board / Forum room for meetings
- Prepare the Board Room and any Catering for Management and other meeting
- Arranging refreshments for visitors
- Ensuring that reception area and other public areas remain tidy always
- General office duties
PA AND ADMINISTRATIVE DUTIES
- Provide secretarial support to General and Operational Manager
- Type correspondence, reports, and other documentation
- Preparing the monthly management packs, binding, and distributing
- Responsible for Diary Management
- Taking and Typing of all Minutes
- Follow up on all queries
- Ordering of stationery
- Staff register
FINANCIAL FUNCTION OF PROPERTY
- Retrieving of Creditors invoices and process for payment
- Assist Debtors controller with any queries
- Follow up on all creditors, debtors, and other queries
- Assist with expense budgets on request
- Collating Monthly and Annual Turnover reports
- Capturing of turnover reports on monthly basis
- Distributing monthly tenant rental statements
- Control and requesting Petty cash payments
- Calculate Utilities on Rentroll
OPERATIONAL FUNCTION OF PROPERTY
- Route all technical calls to the operational department
- Obtain quotations on request from service providers
TENANT LIAISON AND LEASING
- Open and Keep Tenant files update
- Amend vacancy schedules where needed upon authorization of General Manager
- Draft correspondence and send to tenants
- Assist all departments where needed
Job Types:
Full-time, Permanent
Salary:
R8, R10,000.00 per month
Expected Start Date: 2023/01/30
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