HR Specialist - Sandton, South Africa - Coloplast

Verified Company
Sandton, South Africa

1 month ago

Thabo Mthembu

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Thabo Mthembu

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Sandton, ZA

Job Family:
Human Resources

South Africa

Coloplast has an exciting opportunity for a HR Specialist to join our People & Culture team reporting to the HR Business Partner.

The HR Specialist will be providing support and coordination for a variety of HR processes and programmes.

In this Human Resource ("HR") service delivery role, the professional will be responsible for various HR systems, HR related support tasks, payroll and driving process improvement and efficiencies.

Major Areas of Accountability (not limited to)
Staff Recruitment, Terminations and People Cycle

Facilitation of the recruitment and termination process of employees
Prepare employment contract for approval
Send out new employee and HR Induction documents for all recruits
Ensuring that all recruits are loaded onto all HR related systems
Coordinate all business tool requirements with Business Support including setup of equipment as per new employee checklist
Send out termination documents for all resigned employees
Ensure terminated employees return all business tools as per termination checklist
Remove terminated employees from all HR related systems


Prepare input data and payroll file within agreed timeframes for submission to HRBP
Ensure monthly earnings, deductions and company contributions are accurate and reconcile to supporting documents
Maintain monthly payroll input data soft copies on access-controlled payroll server
Upload salary payment file to SharePoint for approval
Issue payslips to employees monthly
Respond to employee inquiries, provide required information using available resources, follow up calls where necessary. Ensure smooth communication with employees and timely resolution to their queries
Prepare all payroll related compliance submissions on behalf of the employees and the employer


Active participation in the company's BBBEE strategy (Meeting Governance for BBBEE)
Plan, organise and coordinate requirements for BBBEE certificate renewal with appointed service provider to ensure that BBBEE certificate is renewed before expiration date
Ensure effective administration of training programs for staff and suggest training initiatives in line with the company's BBBEE strategy
Custodian and advocate of the HR Policies by driving awareness around correct processes
As a member of the Employment Equity Committee ensure Employment Equity compliance
Advocate for the best practise for all HR related processes
Ensure all statutory deadlines are met including but not limited to Employment Equity report, Skills Development (WSP/ATR) and Workman's Compensation submissions


Responsible for maintenance of personal files and records in hard and soft copy
Staff communication e.g. Birthdays and other celebratory events
Accurately process transactions and maintain the company's HR Software to ensure effective management of employee data.
Responsible for the running routine query and/or HR related ad hoc reports
Prepare monthly staff headcount report and maintain company organogram
Any other adhoc requirements from HRBP

Essential Qualifications

Bachelor's Degree in HR or Related field
3+ years of Human Resources experience preferred
Previous Payroll Processing and Compliance knowledge
Demonstrate effective time management skills, administrative capabilities and effective written and oral communication capabilities
Working knowledge of common human resources and payroll practices

Pursuing an ambitious growth agenda, Coloplast develops and markets products and services that make life easier for people with intimate healthcare needs.

Employing about people and with products available in more than 143 countries, we are one of the world ́s leading medical device companies.

We are constantly growing our business and always looking for new ways to move forward - we explore, learn and look for new ways of doing things.

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