Payroll Analyst - Johannesburg - AVI Limited

Description

Job Summary

The Payroll Analyst role at AVI-Limited is a critical position within the Financial Shared Services Division in Bryanston. The primary goal of this role is to provide accurate HR and payroll-related reports to Business Units, ensuring compliance with statutory requirements where applicable.

This position plays a vital part in supporting annual rem-com and other HR Admin-related processes. Key responsibilities include master data verification of the SAP HCM database, support with HR Admin projects, and collaboration with the Payroll, Benefits, and HR systems teams.

Main Responsibilities

• Statutory Reporting
• Manage the preparation and consolidation process for each Site's Employment Equity submission, finalizing and submitting to the Department of Labour by the specified deadline.
• Populate employment equity, skills development, and training spend information for all business units for submission of the BBBEE report.
• Prepare information for annual training reports (ATR) and headcounts for skills planning processes (WSP), formatting spreadsheets to enable L&D to submit to the SETA by the relevant deadline.
• Manage quarterly submissions to Stats SA for all Business Units.
• Provide data and analysis for additional Head Office statutory reporting.
• Monitor master data specific to statutory reports.

• Information Analysis
• Monitor the integrity of data and highlight any inconsistencies or areas of improvement.
• Identify master data irregularities and report accordingly.
• Identify ways to improve reporting resulting from master data processes.
• Ongoing change impact analysis is required to ensure current reports remain relevant.
• Adhere to agreed statistics regarding data management (e.g., naming standards and storing files etc.).
• Reports are timeously distributed.

• Information Delivery
• Specify the design of new and sustainable reports according to business needs and requirements.
• Control the delivery of information to Business Units timeously and accurately.
• Continuously review the current reporting offering to ensure relevance to business and decision-making requirements.
• Manage and deliver additional reporting requirements as needed by business in line with the current offering and availability.
• Relevant distribution and protection of reporting and related content using agreed principles of distribution levels/lists and authorization control.
• Provide training costs reports to L&D on a monthly basis.
• Extract reports for month-end reporting (headcount, monthly transactions, payroll breakdown, etc.).
• Extract, validate, and provide monthly Leave and Bonus provisions to Financial Shared Services and distribute to site Human Resources Management and Financial Directors.
• Manage queries on Leave and Bonus Provision from the Finance community.
• Deliver information to Business Units timeously and accurately in the form of monthly reports and spreadsheets.
• Extract base information from various sources to ensure data accuracy (e.g., Wagetype Reporter, VIP Monthly Reports, BI HR Tabular Model).

• Payroll Finance
• Prepare monthly payroll reconciliations for NBL, Ciro, Namibia, Zambia, and Botswana.
• Prepare and assist in monthly payroll recoveries of salary and third-party costs from non-NBL companies.
• Assist in preparing the monthly PAYE, UIF, SDL recon, investigating and reporting reconciling items.
• Liaise with Payroll to ensure all reconciling items are cleared.
• Map payroll postings to correct GL/Customer accounts.
• Prepare journals for manual payroll postings and send for approval.
• Monthly leave and bonus payouts report.
• STI and Phantom shares payment allocations.
• Projects
• Test new developments on the SAP database in partnership with ITSS.
• Extrapolate data and create meaningful analysis and/or reports as required by business units.
• Be innovative in the presentation of reports within existing standards and rules.

• BI Reporting Needs Analysis
• Liaise with Business Units regarding reporting needs.
• Liaise with ITSS regarding new reports that need to be created.
• UAT Testing of new reports.
• Manage the list of users to have access to HR reports, communicate with Authorisations on removing and adding users to user groups.
• Communication
• Improve communication between HR Admin and business units by actively engaging with business on all HR Admin matters, including annual processes as well as process-related changes and enhancements.

• Knowledge Transfer
• Provide training to Human Resources and business unit staff on how best to run reports and how they can deliver business intelligence reports.
• Review standard operating procedures and working instructions, incorporating troubleshooting guides.
• Conduct relevant master data training to the Payroll team.
• Continued awareness campaigns are required to ensure business units are aware of and understand the reporting offering and services.
• Adequate and ongoing business, process, reporting options, and master data understanding are required.
• Self-study regarding reporting products, staying abreast of opportunities to enhance/optimise delivery and report sets.

Minimum Requirements

• Experience
• 3 – 5 years' experience as a Payroll Analyst or similar role, with a strong focus on payroll data analysis.
• 1 – 2 years' Payroll Accounting experience.
• Payroll systems (SAP HCM).
• Proficient in MS Office.
• Advanced MS Excel knowledge.
• An understanding of Income Tax, BCEA, EE, BBBEE, POPI Acts, and related legislation.

• Qualifications
• Matric / Grade 12.
• Diploma in Accounting.
• BCom Accounting (advantageous).