This job does not accept any more applications

    Executive Assistant - East Rand - Unique Personnel Ltd

    Unique Personnel Ltd
    Unique Personnel Ltd East Rand

    3 weeks ago

    Default job background
    Administrative
    Description
    Purpose of the Function
    To provide high-level administrative support and management assistance to the Managing Director and the broader management team. This role ensures the smooth functioning of the MD's office, effective communication with stakeholders, and organized management of critical company documents.
    Key Responsibilities:
    • Executive and Management Team Support:
    • Ensure the MD's schedule is optimized for maximum productivity and minimal disruptions.
    • Anticipate needs and prepare the MD and management team for meetings, ensuring alignment with business priorities
    • Communication and Confidentiality:
    • Maintain clear, timely, and respectful communication with internal and external stakeholders.
    • Uphold confidentiality in all aspects of the role, maintaining the MD's and company's trust at all times.
    • Document Custodianship:
    • Ensure all critical company documents are organized, accessible, and compliant with legal and regulatory requirements.
    • Facilitate quick access to important documents when needed, ensuring smooth operations for management.
    • Project Management and Reporting:
    • Contribute to the smooth execution of projects by providing timely support and relevant updates to the management team.
    • Ensure the quality and clarity of reports, enabling better decision-making by the MD and leadership team.
    • Event and Meeting Planning:
    • Support the planning and execution of events and meetings that drive the MD's strategic goals, ensuring all logistics and stakeholder expectations are met.
    • Foster a positive environment at events and meetings that enhances team collaboration and communication.
    • Office Administration:
    • Contribute to the smooth running of the office by ensuring resources are effectively managed, enabling the team to work without interruptions.
    • Provide necessary support to enhance overall office operations and contribute to a productive work environment.
    Qualifications:
    • Bachelor's degree (or higher) in Business Administration, Office Management, Corporate Governance, or a related field.
    • Professional certifications in project management, executive leadership, or corporate governance (e.g., PMP, CPEA) would be advantageous.
    • Minimum of 7 years experience in a similar role, supporting C-suite executives or senior management teams in a corporate or multinational environment.
    Skills and Experience:
    • Exceptional ability to prioritize multiple tasks with strong attention to detail.
    • Excellent written and verbal communication skills, with a professional demeanor.
    • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with project management and CRM software.
    • Proven ability to handle sensitive information with a high level of confidentiality.
    • Independence and Forward Thinking, Strong self-management, with the ability to work independently and proactively anticipate needs and challenges.
    • Creative and resourceful in addressing issues and improving processes.
Jobs