Admin Assistant - Pinetown, South Africa - Shoprite Group

Shoprite Group

Verified Company

Pinetown, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Purpose of the Job:

The position is ideal for an individual who is well-organized and passionate about general office administration in a fast-paced environment.

Job Objectives:

Organise and schedule appointments and meetings and ensure all meeting arrangements are in place (e.g. meeting invites; links shared with relevant stakeholders, meeting rooms booked, access to office arranged, etc.).
Compile accurate minutes of meetings and distribute them timeously.
Develop and maintain filing systems for all relevant documentation including computer and manual filing systems.
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
Assist with credit control processes, budget planning, and expense analysis.
Processing work orders, supplier invoices, purchase orders, expenses claims and account payments.
Coordinate repairs to office equipment.
Greet and provide general support to visitors.
Timeously resolve all administrative issues.

Qualifications:

Essential

Desirable

Experience:

Essential

2+ years' experience in an administration role with good exposure and knowledge of general administration office practices, tools and processes.

Knowledge and Skills:

Strong level of proficiency with MS Office (Outlook, Excel, Word, PowerPoint)
Strong administrative skills and the ability to plan, coordinate and execute general administration functions, practices and standard operating procedures to realise team / departmental goals and objectives
Communication and reporting skills with the ability to clearly and accurately convey information and data
Ability to work well under pressure and possess a high degree of tenacity
Meticulous attention to detail and ability to perform tasks with accuracy and efficiency in mind
High levels of integrity and ability to handle confidential information
Sound numerical skills
Working knowledge of SAP Finance (advantageous)