Accounts Payable Clerk - Umhlanga, South Africa - Careerbox

Careerbox
Careerbox
Verified Company
Umhlanga, South Africa

1 week ago

Thabo Mthembu

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Thabo Mthembu

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Description

Purpose
Continuously enhance the delivery of effective Accounts Payable for the Group Finance Department, encompassing, but not limited to:

  • General Administration
  • Weekly Metrics
  • Monthly Reconciliation
  • Accounts Payable Reporting
  • Financial Transactions

Responsibilities

KRA / Main Outputs and Responsibilities

Detailed Description

General Administration

  • Provide Accounts Payable support as required by the Finance Department
  • Prepare and distribute adhoc analysis and reports as required
  • Provide assistance to FA
  • Provide assistance to Procurement & Facilities department

Jobs Fund Tracker

  • Manage AP aspects of administration relating to Jobs Fund Tracker
  • Support Shared Services with documentation related to Job Funds spend

Weekly Metrics

  • COD Payment
  • Review and verify Invoices and check requests
  • Flag and clarify any discrepancies
  • Ensure HOD approvals are in place
  • Collate Payment Folders for review by APM
  • Update Capex Report to Support Cashflow Report
  • Prepare and Post Transactional actions
  • Update Supplier Ledger Batches

Monthly Reconciliation

  • Reconciliation of Accounts Payable transactions
  • Reconciling processed work by verifying entries and comparing system report to balances
  • Prepare payment Analysis for Approval
  • Maintain Vendor files
  • Correspond with Vendor and attend to queries
  • Month end Close off
  • Allocate Cash book processing against Invoices
  • Maintain accurate historical records
  • Payment packs to be reviewed by APM prior to month end for queries to be addressed

Accounts Payable Reporting

  • PO Accrual Schedule with Support to be collated, sent to APM for review
  • Entity Aging's Report with Support to be collated, sent to APM for review
  • Spend trackers to be updated
  • Support Shared Services with Capex Invoices
  • Lead and provide support for Audits

Financial Transactions

  • Load Payments
  • Create Vendors on Banking System
  • Load Withdrawals

Skills and Competencies

  • Good Excel knowledge
  • Indepth knowledge of Accounts Payable principles
  • Experience in Account Reconciliations
  • Adaptability / Resilience with the ability to manage under pressure
  • Effective decisionmaking skills
  • Meticulous attention to detail and accuracy
  • Time Management and strong organizational skills
  • Problem identification and resolutions skills

Experience & Knowledge

Education (Formal Qualification Required)

  • Grade 12 + Standard Diploma in Accounting
  • 2 years Accounts Payable experience
  • 1year System experience
  • Pastel Accounting
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