Branch Administrator - Cape Town, South Africa - Smith Garb & Associates
Description
Successful incumbent will have Matric, as well as either a Certificate or Diploma in Business Administration, coupled with 3+ years administrative experience within a highly pressurized companyDuties include:
liaise with the sales team to ensure alignment of quotes and contracts; review contracts, advise notes and add additional charges daily to ensure accuracy before confirming them on the system; create supplier quotes for services, refuelling and breakdown call-outs; quality check and connect all POD's completed by Field Technicians against the company's standard; ensure clients refuelling and service slips are signed by the clients before uploading in the portal; ensure all information / feedback is updated on the customer system; upload any customer documents on the system ie.
credit notes, invoices and POD's; ensure all customers are invoiced; raise and check invoices, identify invoicing problems and ensure invoices are accurate; assist with debtors collections; send out debtors statements; administering and reconciling petty cash; administer the branch procurement policy; receive and process supplier quotes; raise supplier PO's; raise GRV verifications; monthly suppliers payment pack submission; collecting all branch overtime, leave forms, night outs and other HR / Payroll information and submit to HR Department timeously in line with payroll requirements; attend customer queries; man reception, filing of documents and banking.