Professional Assistant - Sandton, South Africa - Discovery Ltd.

Discovery Ltd.

Verified Company

Sandton, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Business Unit:
Discovery Health
Function:Administration and Office Support
Date:13-Jan-2023
About Discovery

Discovery's core purpose is to make people healthier and to enhance and protect their lives. We seek out and invest in exceptional individuals who understand and support our core purpose, and whose own values align with those of Discovery. Our fastpaced and dynamic environment enables smart, selfdriven people to be their best. As global thought leaders, Discovery is passionate about innovating in order to not only achieve financial success, but to ignite positive and meaningful change within our society.
About Discovery Health People
The Discovery Health People (DHP) team sits central to the Discovery Health environment and comprises of three functions namely Strategic Enablement, Human Resources and Learning and Development. The team serves as a Centre of Excellence enabling business and operations to realise its strategies from a People perspective. The Discovery Health People Vision is to be the best people function globally, focused on placing the best people, developing and retaining them to enable the business vision.

We achieve this through a deliberate focus on four People Pillars:

Attracting and retaining the best talent, and providing an environment for optimal performance, impact and contribution;

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Cultivating and sustaining a culture of diversity and inclusion, where all our employees have a sense of belonging;
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Developing and enhancing employee and leadership capability; and
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Offering a rich employee value proposition, prioritising superior employee experience and employee wellbeing.

The culture within the department is to continuously seek ways to elevate the People function through constant learning, knowledge sharing and innovation while driving best practice and change throughout Discovery Health.
About Discovery Health Finance
Key Purpose
Dynamic teamplayer who will support two key strategic arms of the business. To provide administrative support and services to the Chief Financial Officer (CFO) and Head of People, while supporting the general needs of the Discovery Health Finance & People Teams. Support the CFO and Head of People and Department through effective coordination of daily responsibilities.

Areas of responsibility may include but not limited to:

Secretarial

Preparation of Agenda's, minutes. Matters arising and timeous distribution
Scheduling meetings: Room bookings, Set up, and related document preparation
Effectively deal with internal queries the same day
Taking and relaying messages accurately
Collecting and returning visitors to the reception area
Continuously build and maintain professional relationships with internal and external clients if required
General administration duties as required of the role
Provide ongoing and professional support to Management team within the area
Compiling reports or presentations in a professional manner

Office Management

Order cost centre supplies: Stationery, envelopes, PC's, furniture, flowers
Updating organogram monthly
Updating payroll input and handing in monthly payroll submissions by cutoff.
All travel bookings for cost centre
Handling and organizing petty cash
Logging of TI & Group Facilities calls
Handling any office movements by meeting with space planning and mapping out a plan

**Function & Event co
- ordination for Team*

Liaising with procurement for any invoices or purchases from preferred suppliers
Keep register of floating laptops

- and lightpro bookings

Distributing gifts to staff on the floor when required
Serve as point of contact relating to reporting of repairs due
Editing and approval of documents and facilitating printing and distribution thereof
MANEX reports; pulling monthly variance reports and reporting on variances
MANEX transfers and reallocations
Budget monitoring and planning. Adherence to strict deadlines
Procurement for cost centre, place order with supplier, arrange for order number to be generated, arrange approval, receipt of original invoice and send to finance forpayment.
Handle general payment queries from suppliers

Payroll

Payroll submissions for Temp and Perm staff, Payroll checks, Staff reimbursements, Staff salary adjustments, Incentives and PPRs
Salary reports: Petrol cards and 3G cards
Collate and deliver related documents to Payroll
Annual increasefile submission
Handling payroll queries

Adhoc

The person in this role will handle Adhoc functions and projects which is not limited to the above.
The person would support the CFO, Head of People, as well as service other managers.

Personal Attributes and Skills