Payroll Controller - Durban - Vector Logistics

    Vector Logistics
    Vector Logistics Durban

    3 days ago

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    Description

    About Us

    At Vector Logistics, going beyond is in our DNA. It's what makes us see opportunities in your supply chain where others see challenges. We provide solutions, where things can't be done. Not because we know it all, but because we co-create the answers with you – the one who knows your business best.

    Job Description:

    We are seeking a skilled and detail-oriented individual with a meticulous nature to join our team as a Payroll Controller. The role will be based in Westville, Durban.

    Key Responsibilities:

    • Manage the end-to-end payroll function, ensuring accuracy and timeliness of payments.
    • Work with HR and other departments to improve payroll processes and identify areas for optimization.
    • Provide analysis of business unit payroll-related data to inform strategic decisions.

    Duties & Responsibilities:

    • Receive and review information received for completeness, accuracy and authorization.
    • Process the monthly payroll, ensuring that pension and other statutory and voluntary deductions have been accurately calculated, deducted and accounted for.
    • Ensure that any correspondence relating to the payroll is properly actioned and filed.
    • Manage the end-to-end processing of business unit payrolls.
    • Liaise with staff and management on payroll-related queries.
    • Interpret awards/agreements and contracts in relation to overtime, shift allowances etc.
    • Calculate and process termination payments.
    • Process increases and calculate back pay.
    • Assist the Payroll Manager with month-end consolidation.
    • Ensure that pay slips are produced accurately and distributed to staff after checking for errors or omissions.
    • Ensure that all amendments are properly recorded (filed) with good narratives and properly authorized.
    • Liaise with personnel in maintaining and updating employee information (i.e. new employees and leavers, sick pay, etc. as required).
    • Update, maintain and safeguard all payroll records by ensuring that all records are opened, updated and filed in accordance with quality and security standards.
    • Supervise the opening, updating and maintenance of payroll records and files.
    • Pay over to 3rd Party (e.g. Profile).
    • Supervise the Time & Attendance function and all related time matters.
    • Customer facing and take the lead on payroll processes.
    • Support HR teams with ad hoc queries and payments.
    • Prepare for audits and work with internal and external audit teams.
    • Manage deadlines relating to payroll capture, submission, payment and reporting.

    Tax Administration:

    • Manage the deduction of employee tax.
    • Manage the request and processing of tax directives.
    • Manage the issuance of IRP5/IT3(A) certificates.

    Payroll Reporting:

    • Analyse and report regularly on the business unit payroll to the Payroll Manager.
    • Maintain the currency of the various analytical reports designed to aid business understanding, including comparatives to prior years, business sectors and budget.
    • On a monthly basis, analyze actual paid per employee by department, showing all relevant remuneration, allowance and deduction components.
    • Compile and maintain leave, sickness and overtime reports.
    • Compile the monthly regional headcount report with narratives regarding movements and employment types.
    • Assist in departmental payroll budget preparation.
    • Provide overtime provision reports to business units.

    Staff Supervision:

    • Supervise and develop staff within the context of the Labour Relations Act, Employment Equity Act, Basic Conditions of Employment Act and the Skills Development Act.
    • Monitor staff performance and provide regular feedback.
    • Supervise staff activities, ensuring service levels are met and protocols are adhered to.
    • Coach and support staff where necessary to achieve objectives.
    • Supervise staff leave and general time management issues in line with organizational deliverables and standards.
    • Conduct performance appraisals with subordinates.
    • Establish sound staff and labor organizing and communication structures and systems.
    • Delegate duties when necessary.

    Minimum Requirements:

    • Diploma in Accounting or B.Com in Accounting.

    Skills And Experience:

    • 5 years experience in a payroll function.
    • Overseeing payroll of +/- 5500.
    • Experience in a unionised, FMCG, Retail or similar large environment – advantageous.
    • 1 year SAP experience.
    • Excel – Advanced.
    • Knowledge and understanding of the NBCRFLI main agreement and related processes – advantageous.
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