Payroll Administrator - Cape Town - Shoprite

    Shoprite
    Shoprite Cape Town

    2 weeks ago

    Default job background
    Permanent
    Description

    Purpose of the Job

    The role of Payroll Administrator involves providing support to the People function Portfolio by ensuring accurate and timely administrative inputs, checks, and document management services. This ensures that all People activities are recorded and traceable.

    Job Advert Details

    Job Category: Human Resources

    Job Objectives:

    • Provide administrative support across relevant People functions according to People policies and procedures.
    • Adhere to legislative requirements as applicable to the functional role.
    • Elevate concerns or challenges immediately to maintain an efficient workflow.
    • Coordinate the resolution of queries related to the relevant People function, often communicating on behalf of others and delivering messages to third parties.
    • Compile and update documents as required.
    • Capture, load, and process relevant documents on relevant systems.
    • Maintain filing and recording of required administration on systems for reference and auditing purposes.
    • Use official templates and systems for correspondence, memoranda, and related administrative activities.
    • Update and maintain People data in accordance with data standards.
    • Conduct general office and/or functional-specific administration.
    • Capture and manage orders in relevant systems where necessary within the function.
    • Receive stationery and supply stationery as per order within the People function and as relevant.
    • Maintain stock levels and timeously place orders as required and relevant within the function.
    • Liaise with external third parties if required in terms of People processes within the functional area.
    • Ongoing screening of incoming correspondence and addressing according to level of priority for and within the relevant People function.

    Key Responsibilities

    People (Self, Team & Organisational)

    • Participate in and align with the People team to deliver solutions and services to the business.
    • Participate in various team activities that foster an innovative, agile, and employee-centric culture where employees are supported, empowered, and valued.
    • Participate in various team activities that foster a wellness culture to ensure the team is mentally, physically, and emotionally supported.
    • Enable open and transparent communication within the team.

    Financial, Reporting & BI

    • Ensure accuracy in data input and relevant reports as applicable to the functional area.
    • Utilize official data sources to inform administrative outputs.
    • Assist with compiling basic reports for input to broader People requirements.
    • Consolidate basic costs or data as required by the functional area.

    Governance & Compliance

    • Ensure compliance with relevant labour relations frameworks and legislation.
    • Ensure compliance with organisational and legislative governance frameworks and standards, including Health and Safety requirements and the Protection of Personal Information Act.
    • Manage the identification and mitigation of functional team and administrative risks.

    Future-Fit

    • Participate in integrating and effective flow of work with other service areas and business.
    • Identify opportunities for continuous improvement in administrative delivery services.
    • Suggest or share ideas related to relevant administrative functional technology requirements when necessary.

    Requirements

    • Diploma in Administration or equivalent – beneficial.
    • Grade 12 National Senior Certificate – essential.

    Experience

    • +1 year in an administrative role with exposure to payroll – essential.
    • Experience within the FMCG, retail sector or similar – preferred.

    Knowledge and Skills

    • SAP
    • HR Legislature
    • Advanced Excel Skills
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