Administrative Officer - Bellville, South Africa - University of the Western Cape

University of the Western Cape
University of the Western Cape
Verified Company
Bellville, South Africa

1 week ago

Thabo Mthembu

Posted by:

Thabo Mthembu

beBee Recruiter
Description
Post Number Faculty/Department- University of the Western Cape -> Registrar ->

Deputy Registrar:
Academic Administration- Type of Position- Permanent - Full Time- Length of Contract Period- Location- Main Campus - Bellville, WC ZA (Primary)- Closing Date- 21/4/2024
Role Clarification & Key Performance Areas
The primary area of responsibility of the Office of the

Deputy Registrar:
Academic Administration is information and quality management, paying particular attention to the University's qualifications
database, inter-institutional agreements, student information systems (SASI) and academic rules.

In addition, the office is responsible for communicating academic administration information through official publications, the web and facilitating a comprehensive training programme that equips staff with the necessary systems knowledge and skills to perform their duties.


Reporting to the Manager:

Academic Administration Training & Development Unit (AATDU), the successful incumbent will be responsible for providing administrative and operational support to the Unit.


Key Performance Areas include but are not limited to:

  • Maintenance of inter-institutional agreements database, service level agreements, and data management
  • Meeting administration
  • Budget administration and procurement of consumables, university calendars, raise orders on financial system, receive orders and processing of orders for payment, inventory and asset management
  • Event management (organise events, workshops, marketing activities of the Deputy Registrar's line)
  • Enquiry Management, internal and external client liaison
  • General office administration including liaising with service providers, e.g. Technical Services, Audio Visual Services, Venue Management, etc.
  • Assist with key academic administration processes such as registration planning
  • Assist with adhoc duties and tasks as assigned by the Deputy Registrar and Manager: AATDU.

Minimum Requirements

Qualification and Experience:


  • A Bachelor's degree or an equivalent qualification
  • At least three years relevant experience in academic administration

Required Competencies:


  • Basic knowledge of university systems (including financial system and student administration systems)
  • Strong interpersonal skills
  • Good communication skills (verbal and written)
  • Strong planning, organising and time management skills
More jobs from University of the Western Cape
See all jobs of University of the Western Cape