Sales Coordinator or Personal Assistant - Johannesburg - Hedz recruitment solutions

1 week ago

Description

Job Description

Our client, a well-established organisation in the transport industry, is seeking a highly skilled PA or Sales Coordinator to support their team in the Fourways/Roodepoort area of Johannesburg.

The successful candidate will provide exceptional secretarial and administration support to the director and management team, requiring a polished professional with excellent communication skills and the ability to work at a senior level.

Requirements:

Matriculation with a diploma in PA/secretarial/administration or a relevant qualification, along with significant recent experience in a similar role.
Fluency in Afrikaans (written and verbal).
A minimum of 5 years' experience as a PA at senior manager/director level or in sales assistant/sales coordinator roles.
Experience in finance administration is advantageous.
Demonstrable experience of working with senior management in a fast-paced business environment.
Excellent secretarial skills, including accurate minute-taking, typing, and IT skills (MS Word and Excel).
Effective communication, interpersonal, and organisational skills.
Ability to manage a complex and changing diary with attention to detail and speed.
Exercise independent judgment and use initiative to make sound decisions and resolve issues.
A proactive attitude with the ability to forward plan and think outside the box.

Responsibilities:

Compile spreadsheets, identify discrepancies, and bring them to management's attention.
Ensure messages are accurate and conveyed promptly.
Update and distribute telephone lists to all staff.
Communicate effectively with clients and adopt a client service approach.
Control, monitor, and record calls.
Direct customers to the employee for visitation or contact.
Ease customer comfort during waiting periods.
Ensure all calls are answered promptly and pleasantly.
Maintain the cleanliness of the reception area. Limit hang-on calls by offering call backs.
Create processes and procedures to ensure efficient day-to-day operations and continuously review and improve them.
Act as the main point of contact for the director, screening emails, preparing reports and presentations, and maintaining accuracy.
Diary management, including rescheduling meetings, travel booking, venue and catering booking, conference registration, minute taking, and briefing management extensively.
Filing documents, reference materials, etc., in a logical manner and ensuring they are kept up-to-date, accurate, and confidentially stored both hard and soft copy.
Monitoring, receiving, sorting, logging, distributing, and sending soft and hard copy mail.
Arranging and coordinating meetings and other functions or events; attending meetings as necessary, taking minutes where required; transcribing and distributing minutes as appropriate.
Welcome guests and visitors, managing waiting periods to ensure comfort, interacting professionally with external clients, and acting as a brand ambassador at all times.
Process invoices, purchase orders, and expenses for management.
Build and maintain strong, effective relationships with external and internal staff in a professional and confidential manner.

Critical Competencies:

Communication: written and verbal.
Accounting/finance skills and understanding.
Planning and organising.
Managing workload.
Administration experience.
Excellent computer literacy (MS Office, Excel).
Confidentiality.
Professional image.
Innovative and proactive.
Energetic and fast-paced.
Ability to work under pressure.

Job Type: Full-time, permanent.

Salary: R23,000 - R25,000.00 per annum.

Experience: Personal Assistant/Sales Coordinator with at least 5 years of experience.

Personal Assistant
2 days ago

Performability Johannesburg

Our client is seeking a Personal Assistant to provide exceptional support with financial management and administration. · The ideal candidate will be highly skilled in QuickBooks, Debtors, Creditors, and invoicing, with a proven ability to manage multiple tasks and deadlines. · K ...
Personal Assistant
20 hours ago

Midvaal Recruitment Johannesburg

Personal Assistant · Key Responsibilities: · Provide personal, administrative, and personnel support to management. · Coordinate company events, functions, and stock takes. · Prepare and manage various reports, including sales, turnover, and stock updates. · Oversee office mainte ...
Personal Assistant
2 days ago

FRIMO RECRUITMENT AGENCY Johannesburg

Key Responsibilities · Manage and coordinate the managing director's calendar, scheduling meetings, appointments, and travel arrangements. · Handle daily administrative tasks, including answering calls, responding to messages, and correspondence on behalf of the managing director ...
Personal Assistant
6 days ago

Kontak Recruitment Johannesburg Full time

Personal Assistant / Secretary · A dynamic and professional firm of attorneys based in Randburg is seeking a Personal Assistant / Secretary. · About the Company · We specialize in niche areas of law and pride ourselves on fostering close client relationships and delivering result ...
Personal Assistant
1 week ago

Hedz recruitment solutions Johannesburg

Personal Assistant Job Description · We are seeking a highly skilled and experienced Personal Assistant to provide top-notch support to our Director and Management Team. · Key Responsibilities: · Compile spreadsheets, identify discrepancies, and bring them to Management's attenti ...
Personal Assistant
2 weeks ago

Fouche & Co Recruitment Johannesburg

Key Responsibilities · Administrative Support: · Assist the admin manager with ad-hoc tasks as requested. · Manage the front desk switchboard for all departments between JHB & DBN branches. · Collect and analyze relevant information to compile reports and file accordingly. · Ensu ...
Personal Assistant
4 days ago

Full Circle Selection Johannesburg

The Personal Assistant Role · This is a critical support position to the Managing Director, ensuring that all tactical and operational functions align with the business's needs. · Key Responsibilities · Business Calendar Management: Maintain and update the business development ca ...
Personal Assistant
1 day ago

AFRIZAN Johannesburg

We are seeking a highly skilled Personal Assistant to provide exceptional administrative and organizational support to an Executive in a dynamic environment. · Key Responsibilities: · Act as the main point of contact between management and internal/external stakeholders, ensuring ...
Personal Assistant
2 weeks ago

Dynamic Outsourced Solutions Johannesburg South

Job Description · We are seeking a highly organized and detail-oriented individual to assist in the co-ordination of company events, functions and stock takes. The ideal candidate will have a strong work ethic, excellent communication skills, and be proficient in Microsoft Office ...
Executive Personal Assistant
4 days ago

Charm Recruit Johannesburg

Job Description: · Job Title: Executive Personal Assistant · Responsibilities: · Calendar Management: Scheduling meetings, appointments, and managing travel arrangements for director. · Communication Liaison: Acting as a first point contact and handling emails, phone calls, and o ...
Personal Assistant to Directors
20 hours ago

Lumina Personnel Johannesburg

Job Opportunity: Personal Assistant to Directors · Based in the Northern Suburbs of Johannesburg, we are seeking a highly skilled and organized individual to join our team as a Personal Assistant to two Directors. · Key Responsibilities: · Manage Schedules and Priorities · Handle ...
Executive Personal Assistant
2 weeks ago

Isilumko Staffing (JHB) Johannesburg

Executive Personal Assistant Wanted · A dynamic and thriving company in the glass recycling industry is seeking a proactive and organised individual to join our team. · About the Role: · We are looking for an exceptional executive personal assistant with office management skills ...
Executive Personal Assistant
17 hours ago

Isilumko Staffing (JHB) Johannesburg

A vibrant and experienced Executive Personal Assistant with strong office management skills is needed to support a growing company in the glass recycling industry.Key Responsibilities:Provide executive-level support to senior leadership, utilizing at least 5 years of experience i ...
Executive Personal Assistant
5 days ago

Full Circle Selection Johannesburg

Job Description · Executive Assistant · About the Role · The Executive Assistant provides high-level administrative support to senior executives, ensuring seamless day-to-day operations and efficient communication. · Main Responsibilities · Scheduling meetings and managing calend ...
Executive Personal Assistant
1 week ago

AJ Personnel Hillbrow

Main Purpose of the Job: · To work closely with the Director to provide support in dealing with the secretarial and administration of the day-to-day operations. · Acting as the first point of contact and assist with general queries and office administration. · Key Responsibilitie ...
Junior Personal assistant/ admin
2 weeks ago

LMP RECRUIT Johannesburg

We are seeking a vibrant candidate to offer administration support as a personal assistant to the Director in our client's wholesale and distribution sector. · Job Summary · This is an entry-level position suited for a candidate still growing their career. The ideal candidate wil ...
Personal Assistant/Departmental Coordinator
4 days ago

Specd Johannesburg

Job Title: Personal Assistant · Employment Type: Permanent, On-site · We're seeking a highly organized and detail-oriented Personal Assistant to support our team. As a key member of our team, you will be responsible for coordinating VIP-related activities, events, and services, e ...
Personal Assistant Fidelity Services Group
4 days ago

InsidEntity Johannesburg

Administrative Assistant Role · The ideal candidate will perform a variety of administrative tasks to support the smooth operation of our office. · Responsibilities include: · Answering and screening all incoming calls, transferring calls to the appropriate source where applicabl ...
Personal Assistant
2 days ago

Dante Personnel Randburg

Job Title: Consultant · The ideal candidate will possess a Matric certificate and have prior experience working in a Law Firm, although this is not mandatory. A high level of organization and drive are essential for success in this role, as well as the ability to work effectively ...
Receptionist/Personal Assistant
4 days ago

Curiska Sandton

Personal Assistant/Receptionist Job Description · We are seeking a highly organized and efficient Personal Assistant/Receptionist to join our team. · Responsibilities: · Communication and Correspondence: · Answering and Managing Calls: Handle incoming calls, take messages, and di ...