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  • General Office Assistant - Johannesburg - Hominum Management Solutions

    Hominum Management Solutions
    Hominum Management Solutions Johannesburg

    2 weeks ago

    Default job background
    Description

    Job Title: General Office Assistant

    Location: Boksburg, Gauteng, South Africa

    Job Overview:

    We are seeking a dedicated and detail-oriented General Office Assistant to join our team. The ideal candidate will be responsible for various administrative tasks and support functions to ensure the smooth and efficient operation of our office. This position requires a candidate with advanced computer knowledge, including proficiency in Outlook, Excel, Word, and online booking depots websites.

    Key Responsibilities:

    • Filing: Maintain and organize physical and digital filing systems.
    • Answering Calls: Handle incoming calls, route them to the appropriate personnel, and take messages as needed.
    • Email Management and Client Feedback / Follow-ups: Manage the office email account, respond to client inquiries, and follow up on client feedback.
    • Customer Surveys: Conduct surveys to gather customer feedback and insights.
    • After Sale Services to Improve Customer Relationships: Provide after-sale support to enhance customer satisfaction and retention.
    • Assisting with Processing of Incoming Client Orders: Help process and manage incoming client orders efficiently.
    • Processing of Local Supplier Invoices: Handle the processing and verification of local supplier invoices.
    • Invoicing: Prepare and send invoices to clients and customers.
    • Data Capturing: Enter and maintain accurate data records.
    • Drawing of Stock: Assist in drawing stock for orders and inventory management.
    • Packaging of Stock Out: Package stock items for delivery or collection.
    • Collection / Delivery Arrangements: Coordinate and arrange for the collection and delivery of goods.
    • Daily Stock Checks: Perform daily checks to ensure accurate stock levels.
    • Stock Takes: Participate in periodic stock takes and inventory audits.
    • Keeping Warehouse Clean: Maintain cleanliness and organization of the warehouse area.
    • Workshop Assistance: Provide support in the workshop as needed.

    Qualifications and Skills:

    • Strong organizational and multitasking abilities.
    • Excellent communication skills, both verbal and written.
    • Proficiency in using office software and tools, especially Outlook, Excel, Word, and online booking depots websites.
    • Advanced computer knowledge.
    • Attention to detail and accuracy.
    • Ability to work independently and as part of a team.
    • Customer service orientation.

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