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  • Relocation Consultant Cape Town - World Access Immigration Pty Ltd

    World Access Immigration Pty Ltd
    World Access Immigration Pty Ltd Cape Town

    1 week ago

    Default job background
    Upper Management / Consulting
    Description

    Document Control Specialist

    We are seeking a highly motivated and experienced Document Control Specialist to join our team in Cape Town, South Africa. World Access Immigration is a leading Immigration firm facilitating Visas for Canada and Australia.

    We provide specialized facilitation in migration to foreign countries, advisory services, and other immigration-related services to help the community.

    Duties & Responsibilities

    1. Manage electronic document management systems and hard copy records according to company procedures.
    2. Ensure all documentation is controlled in accordance with company policies.
    3. Process, control, and administer incoming and outgoing documents, including correspondences and submittals.
    4. Upload and distribute documents to relevant parties based on workflow matrices.
    5. Maintain and update logs to ensure accurate status of submissions.
    6. Prepare data reports for various parties in a timely and accurate manner.
    7. Coordinate with consultants and clients to send and receive documents, submittals, and outstanding issues.
    8. Maintain professional communication via phone, mail, and email.
    9. Follow up and expedite priority items with managers, consultants, and clients.
    10. Improve document control processes and procedures.

    Desired Experience & Qualification

    1. Diploma or degree in Business Administration or related field from an accredited institution.
    2. At least 2 years of related work experience.
    3. Exceptional English capabilities.
    4. Excellent documentation skills.
    5. Digital dictation, secretarial, and data capturing experience.
    6. Typing speed of at least 50 wpm and proficiency in audio and copy typing.
    7. Proficiency in Microsoft Office, specifically Word, PowerPoint, and Excel.
    8. Able to manage a heavy workload with close attention to detail.

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