Events Coordinator - Stellenbosch, South Africa - Stellenbosch University

Stellenbosch University
Stellenbosch University
Verified Company
Stellenbosch, South Africa

1 week ago

Thabo Mthembu

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Thabo Mthembu

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Description
Duties/Pligte

  • Planning and coordinating institutional calendar, strategic and ad hoc events;
  • Managing the events invitation and RSVP management system;
  • Ensuring that eventsrelated database systems are in place;
  • Planning and developing programmes, agendas, briefing documents, budgets, and services according to stakeholder requirements;
  • Attending regular event update meetings with all event stakeholders to discuss event briefs, goals and objectives of events and campaigns;
  • Administering the institutional budget in collaboration with the Events Manager;
  • Contributing to the development of the institutional events budget;
  • Drafting a monthly events expense report;
  • Facilitating procurement process, including requesting of quotations and liaising with the Finance Department;
  • Facilitating the payment of suppliers;
  • Ensuring compliance with the procurement policy;
  • Purchasing promotion material, corporate gifts, etc.;
  • Ensuring that effective communication is maintained with all internal stakeholders (rectorate, faculties, the communications team, administrative staff) in planning and organising events based on the stakeholders' briefs and objectives;
  • Ensuring that effective communication is maintained with external stakeholders (suppliers).
Job Requirements/Pos Vereistes

  • Relevant degree or diploma in administration management / business administration, or a related field;
  • Two years' experience demonstrating a track record of successful event coordination in an events coordinator/assistant role;
  • Computer literate with proficiency in the Microsoft suite;
  • Strong written and verbal communication skills;
  • Knowledge of database management;
  • Creativity, adaptability, and the ability to work collaboratively within a team;
  • Excellent organisational skills and attention to detail, with the ability to manage multiple projects simultaneously;
  • Willingness and ability to work flexible hours to meet event needs.
Recommendation/Aanbeveling

  • A firm grasp of cultural sensitivity, industry trends, etc.;
  • Project management experience in an event environment;
  • Work experience in the higher education environment.
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