Facilities Clerk - Durban, South Africa - SA Home Loans

SA Home Loans

Verified Company

Durban, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Key Purpose:

Ensure efficient administration of SA Home Loans Properties, OHS requirements and company insurance.

Key Responsibilities:

Facilities Administration

Assist the Senior Facilities Manager with daily tasks and requirements.
Liaise with vendors and/or suppliers with respect to administrative requirements.
Update all Facilities databases( Accounts/Leases/Contracts register/Motor vehicles, etc).
Ensure that accounts are paid timeously in terms of contractual agreements. Liaise with finance dept or vendor to resolve payment/account queries and escalate unresolved matters to line.
Ensure all leases premises are updated accordingly and issued to the finance manger should any changes arise.
Maintenance of all company leases and Contracts Register.
Ensure all legal documentation filed are readily available for audit purposes.
Liaising with Finance department to identify errors within the GP monthly process.

Stock control

Oversee the Ordering of consumables, e.g. toilet rolls, soaps, detergents, SHE packets, bin bags, etc
Ensure stock levels of consumables are maintained to avoid a "no stock" situation.
Regular maintenance of stock control databases.
Company groceries and crockery stock
Providing monthly reports to management on expenditures to budget, variances, cost saving initiatives

Ad-hoc and other admin

Booking of SAHL pool vehicles for repairs and maintenance.
Backup and support to Facilities project Manager
Ensure that all committee meetings are documented according to OHS requirements.
Report recommendations and outstanding issues to Branch Manager.

Aligned values and self-development

Align personal values to the company's culture and values.
Take responsibility for your personal development and career pathing.
Subscribe to the company's code of ethics
Manage your behaviours to enhance the reputation and brand of your department and the company at all times
Comply with all legislation governing the organization
Support and encourage the Amazing service culture

Minimum Requirements

Education: