Demand and Purchasing Coordinator - Epping, South Africa - Unique Personnel

Unique Personnel

Verified Company

Epping, South Africa

1 week ago

Posted by:

Thabo Mthembu

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Description

Job Number

71911

Job Type

Permanent

Job Title

Demand and Purchasing Coordinator

Computer Skills

Ms Office

Industry

Consumer Products
FMCG

City

Epping

Province

Western Cape

Position Summary

The Demand & Purchasing function is the basis for Purchasing and significantly influences the inventory management/stock turn and reorder availability. Therefore, it is also the foundation for reaching sales and inventory targets.
Chain through assisting in working with various aspects in the purchasing process, for the respective Brands.
The ability to significantly contribute towards the achievement of our Brands and business objectives as well as have the necessary high energy levels required for this fastpaced, exciting, and dynamic environment.
To this end, the position requires that purchase orders are processed and validated accurately on the Business Internal Systems, in line with Buy Plans and business process leadtimes. The
Demand and Purchasing Administrator will be required to work closely with the Customer Services,
Shipping, Sales, Marketing, Retail and Supply Chain teams to plan and communicate inventory (all product) related movements and status.

Essential Duties and Responsibilities

To influence and execute the seasonal and purchasing strategy for relevant departments and Brands.
To reduce the cost associated with late delivery and OTIF Capability with the purchasing of all product required for the business.
Ensure volume alignment between Integrated Business Planning process and Operational Planning on assigned levels.
Review, Implementation and Critical Path Execution of the Demand Planning processes to support strategic initiatives for all Sales Channels of the business.
Support and consult the Merchandising; Brand and Sales teams throughout the range creation and identify risks and opportunities based on analysis of the current business development and Inventory Status levels.
Ensuring timeous execution of Purchasing administration to meet target dates in the critical path for success.
To liaise and collaborate with Merchandise Planning; Brand/Marketing to ensure business needs are achieved.
Responsible for the accurate fulfilment/purchasing of the selected Range Plan and to process effectively to ensure Inbound Product On-TimeIn-Full (OTIF).
Accurately and efficiently complete product purchasing, adhering to calendar timelines/lead times; by ensuring that purchase orders are initiated in the system with the relevant factories according to agreed Service Level Agreements (SLA).
Track and manage all orders (Principal Purchase Orders
PPO's) and to provide Shipping; Planning; DC Operations; Customer Services; Key & Field Accounts; with regular updates on delivery status and potential delivery risks.
Ensure that all delays to purchase orders are proactively communicated, specifically informing Customer Services of the impact to sales orders; for the Business to react accordingly, whilst still maximising KPI achievement.
Work with Shipping and Customer Services teams to ensure inbound shipments are planned in a way that maximises orderbook fulfilment and market conversion (OTIF at 100%
Inbound).
To fully support and Optimize existing planning process; Standard Operating Procedures and strive for efficiency in the Purchasing process.
Create analyses and statistics for Total Inventory and OTIF Reporting.
Ensure preorder and reorder business as applicable to the Brands (e.g. Vans).
Balance the product availability for the reorder period (or the Buy Period as appropriate).
Management and adherence of local and global timelines and deadlines in delivery of stock in collaboration with the Shipping team.
Liaise with crossfunction departments on time (Brand, Merchandise Planning, Sales).
Accurate upload of Master Data to the Business Internal Systems (Product or Seasonal Master Line Lists) to facilitate efficient Product and Style Management.
Support the Demand Planning & Supply Chain Purchasing alignment with regard to the Inventory review process as well the demand/supply review to ensure On-TimeIn-Full (OTIF) for the business.
Production timeline management with international and local suppliers to manage on time and in full delivery from suppliers to customers.
Weekly/Monthly/Quarterly reporting in accordance to the agreed Service Level Key Performance Indicators and business metrics across all Brands as applicable.
Inherent Requirements

Education & Experience Requirements

Essential: Grade 12 certificate (Matric)
Desirable: A relevant 3year Tertiary Qualification would be a distinct advantage
Essential: A minimum of 3 years' experience working in a Branded Apparel environment performing a similar role.

What Qualification

Minimum Qualification