Executive Assistant - Johannesburg, South Africa - Kroll

Kroll

Verified Company

Johannesburg, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

In a world of disruption and increasingly complex business challenges, our professionals bring truth into focus with the Kroll Lens.

Our sharp analytical skills, paired with the latest technology, allow us to give our clients clarity—not just answers—in all areas of business.

We embrace diverse backgrounds and global perspectives, and we cultivate diversity by respecting, including, and valuing one another.

As part of _One team, One Kroll_, you'll contribute to a supportive and collaborative work environment that empowers you to excel.

About the Role:

We are looking for a professional, capable and motivated Executive Assistant to provide proactive support.

We are looking for someone who enjoys being busy, has plenty of initiative, is confident, high energy and can 'hit the ground running.

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RESPONSIBILITIES:

Full secretarial and EA support to the MD and team
Diary management
Taking a leading role to ensure that all internal systems are updated on a regular basis, specifically Lawson and Salesforce
Maintenance of the client database
Submit weekly timecards for the team
Submit expenses for the team
Support client needs, including billing, document management, and issuing engagement letters
Produce PowerPoint presentations for meetings, taking rough documents and turning them into "client ready" proposals quickly
Take minutes at various meetings, and distribute in a timely manner
Record keeping of team holidays
Organize travel and produce travel itineraries for the team where applicable
Liaise with reception to ensure that meeting rooms are booked accordingly
Deal with any admin queries and issues on all levels when necessary
Reception cover (shared responsibility with other team EAs)
Assist with planning and organizing of client/company events in coordination with the marketing team as required (some attendance will be required)
Any other tasks deemed necessary for the efficient running of the business

REQUIREMENTS:

Previous experience of working with senior management and taking responsibility of projects
Advanced skills in Word, Excel and PowerPoint
Highly organized with the ability to manage time and projects effectively
High level of interpersonal skills
Experience in similar field, i.e., funds industry or financial services
Ability to communicate effectively
Fast thinking, proactive and confident working unsupervised using own initiative
Strong attention to detail and high levels of integrity
Proven organizational skills with the ability to prioritize heavy workloads and remain calm under pressure
Excellent written and verbal communication skills that help represent diverse communities
Experience working with diverse teams
Kroll is committed to equal opportunity and diversity, and recruits people based on merit._

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