- Develop, implement and maintain administrative policies, systems and procedures to optimize office operations and improve overall performance.
- Provide secretarial and administrative support to the Financial Management Strategic Financial Planning Head and their teams to ensure an efficient running of the departments.
- Assist heads and teams with support through planning and coordination of information to optimize workflow procedures in the departments.
- Serve as the point of reference for all queries, requests or issues and be an integral part of the business unit.
- National Diploma and Advanced certificates or relevant qualification at NQF level 6 or equivalent.
- Bachelor's degree or a relevant recognized qualification at NQF level 7 or more will be advantageous.
- Relevant Certificate in Administration.
- Minimum 2-5 years proven secretarial, administration and project management experience.
- The following computer skills and knowledge of office software packages at an advanced level are essential: MS Word; PowerPoint; Excel; Outlook.
- Knowledge of SAP will be an added advantage.
- Facilitate the process flow and maintenance of a register of the department's documents, agreements, invoices received directly through email or postal services to the applicable financial management strategic financial planning team.
- Provide secretarial support and general administrative function to the Head and the financial management strategic financial planning team members.
- Receive, direct and relay telephone messages to the affected individuals and maintenance of a record of such calls.
- Provide general administration support including minute taking, compilation of reports, presentation slides preparation, scheduling of appointments and meetings for the departments.
- Track and monitor the department's operational deliverables on a day-to-day basis.
- Project management support to the Heads through presence in key meetings, facilitation of key deliverables and engagement with key internal and external stakeholders.
- Maintain accurate and up-to-date records, agreements, reports and databases to ensure compliance with organisational policies and regulatory requirements.
- Maintain and track the contracts concluded by the departments to ensure compliance with the procurement policies and guidelines.
- Arrange and manage meetings or events and other administrative logistics required by the departments.
- Manage the Head's diaries ensuring timely scheduling of events and elimination of meeting clashes.
- Maintain the general filing system and file all correspondence, as well as maintaining electronic filing on Docupedia and SharePoint.
- Make travel arrangements and process claims for the Heads and team members (as and when required).
- E nsure that the stationery requirements for the departments are adequate at any point in time.
- Facilitate the onboarding and offboarding of new staff members joining the teams.
- Maintain an updated contact list for the department.
- Provide administrative support to optimize workflow procedures in the office.
- Provide professional secretarial support.
- Provide an efficient customer service to both internal and external stakeholders.
- Manage own development to enhance own competencies.
- Participate in knowledge sharing in the team.
- Administration and telephone skills.
- Excellent organizational and time management skills.
- Ability to liaise and engage with both internal and external clients.
- Project Management.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Attention to detail.
- Customer centricity.
- Analytical skills.
- Budgeting skills.
- Minutes taking skills.
- Interpersonal skills.
- Good ethics, integrity and high level of professionalism.
- Confidentiality because of the nature of the work.
- Communication skills (both written and verbal).
- Ability to multitask and thrive under work pressure.
- Strong interpersonal skills.
- Problem solving.
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Departmental Administrator - Sandton - TalentCru

Description
Job Description:
The role of an Administrative Coordinator is to oversee and coordinate the day-to-day administrative operations of the office, ensuring a smooth and efficient work environment.
Qualifications:
Experience:
Main Duties and Responsibilities:
CUSTOMER FOCUS - STAKEHOLDER MANAGEMENT:
LEARNING, LEADERSHIP & PEOPLE GROWTH:
TECHNICAL/FUNCTIONAL COMPETENCIES:
BEHAVIOURAL COMPETENCIES:
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Trainee Underwriter
Santam Insurance- Sandton
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Underwriter: Professional Indemnity
Santam Insurance- Sandton
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Admin Assistant
Santam Insurance- Sandton
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Executive Office Manager Bryanston
Oryx Oil SA (Pty) Ltd- Sandton
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Pharmacist Assistant QPB
Clicks Group Limited- Sandton
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Issuer Services Manager
JSE Limited- Sandton
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Santam Insurance- Sandton
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Pharmacist Assistant QPB
Clicks Group Limited- Sandton
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Financial Director
Arrow Financial Business- Sandton
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Liability Underwriter
Santam Insurance- Sandton
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Position: Administrator Data Quality
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Senior Operations Manager
Workforce Staffing - Gauteng- Sandton
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Administrative Assistant
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Corporate Action Specialist
JSE Limited- Sandton
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temp human resource coordinator
CHOC Childhood Cancer Foundation SA- Sandton
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Business Intelligence Developer
The Recruitment Council- Sandton