Supply Chain Administrator - Johannesburg, South Africa - The Perfect Placements

The Perfect Placements

Verified Company

Johannesburg, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

We are currently seeking a Supply Chain Administrator that will support the day-to-day activities of the Head of supply chain.

The Assistant must be organised, dedicated, and self-directed, with excellent written and verbal communication skills and the ability to independently prioritise and multi-task.

S/he must be comfortable working in a fast-paced office and interacting with business. S/he must be willing to occasionally work long hours.

This is an office based role in Parktown, Gauteng_

Key Performance Indicators:

1) Administration:

Manage the diary of the Supply Chain Manager. Coordinate and ensure the Supply Chain Manger schedules are well planned, followed, and respected.
Prioritize conflicting needs; handle matters expeditiously, proactively, and follow projects to successful completion, often with deadline pressures.
Maintain contact lists.
Act as a "barometer," having a sense of priority of issues as they arise, keeping the Supply Chain Manger updated regularly and whenever necessary.
Perform general clerical duties to include but not limited to photocopying, mailing, and filing.
Maintain hard copy and electronic filing system.

Document management

Receive, register, and dispatch all incoming correspondence.
Manage and coordinate all logístical arrangements for all travel for the Supply Chain Manger
Monitoring and coordination of project information
Ensure that no confidential material is left lying around material to be safely stored.
Coordinate, type and collate the submission of monthly progress reports for the Supply Chain Manager
Support the Supply Chain Manager with research, abstracts, and preparation of information for meetings, projects, presentations, and reports.
Assist with the management of workflow and systems in the Supply Chain Manager's office.
Handle sensitive information in a confidential manner.
Coordinate office procedures
Develop and update administrative systems to make them more efficient. Write out operating procedures and ensure they are kept current.
Assist in ensuring the Austell Operating system is properly implemented within the department.

2) Meetings:

Organize and schedule appointments and meetings.
Transcribe and distribute meeting agendas and minutes for the Supply Chain Manager
Attend all meetings as requested, taking minutes at all meetings, ensuring absolute attention to detail with no comebacks or corrections to be made afterwards.
Follow up and ensure all outcomes of meetings are implemented as per the meeting minutes.
File all meeting minutes for easy retrieval and reference at any point in time.

Qualifications & Experience:

Matric
National Diploma in administration or equivalent
A qualification in secretarial and office management or equivalent
Computer literate
Minimal bachelor's degree required.
Minimum of 5 years relevant work experience or comparable combination of education and experience
Three years' experience at a senior secretarial level, preferably within the pharmaceutical environment
Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and social media web platforms
Experience with reception duties
Experience with meeting management

Salary: