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    Personal Assistant - Johannesburg, South Africa - Ann Swann Personnel

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    Description
    Duties and Responsibilities:
    • Managing stationary inventory, ensuring stock levels are maintained, and supplying employees as required.
    • Coordinating the procurement of office consumables.
    • Overseeing the ordering and distribution of employee uniforms.
    • Handling the acquisition of groceries
    • Renewal of motor vehicle licenses
    • Scheduling motor vehicle services and coordinating vehicle deliveries to the dealership.
    • Identifying and liaising with contractors for office or home maintenance work.
    • Generating Purchase Orders for locally sourced stock.
    • Maintaining an organised calendar, diarizing appointments, and arranging doctor's appointments.
    • Managing personal errands, including shopping, selecting birthday gifts, and pharmacy visits.
    • Welcoming and assisting guests, both local and international, and arranging refreshments.
    • Ensuring up-to-date filing practices.
    • Overseeing the dealer stock of all purchased trucks.
    • Booking conference venues and organizing dinners and functions.
    • Handling email correspondence and redirecting messages to relevant departments when the Manager's desk is unattended.
    • Screening calls and maintaining discretion.
    • Compiling year-end parcels for customers and distributing calendars to clients.

    Requirements:
    • Matric / Grade 12
    • Personal Assistant / Secretarial qualification will be advantageous.
    • Handle situations with tact and professionalism.
    • Work effectively both independently and collaboratively.
    • Display logical and innovative thinking, with strong problem-solving abilities.
    • Be capable of making independent decisions.
    • Possess a minimum of 3 years of experience as a Personal Assistant.
    • Computer Literacy in MS Office - especially Excel and Word.
    • Exhibit excellent communication and interpersonal skills.
    • Valid driver's licence as well as own reliable vehicle is essential.

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