Half Day Receptionist-Pharma Dynamics - Cape Town, South Africa - Jobking

Description

Company:
Pharma Dynamics


Reference #:
REC01


Contract Type:
Contract-12 Months


Salary:
Market Related


Location:
Tokai, Western Cape, South Africa

Introduction
Are you dynamic and client orientated? Do you have natural flare for people and excellent presentation and communication skills?

We currently seek to employ a Half Day Receptionist on a fixed term contract who will responsible for providing reception and administration support to the Cape Town Head Office

Job Functions
Secretary

Industries
Pharmaceutical / Medical / Healthcare / Hygiene

Specification

KEY RESPONSIBILITIES
Switchboard
answer switchboard, screen and direct calls
take and relay messages & provide information to callers

Reception
greet and direct visitors
deal with queries
ensure knowledge of staff movements in and out of the offices
organize meetings via calendar invites
tidy and maintain the reception area
liaise with tea ladies to arrange beverages for visitors and for meetings in the upstairs meeting rooms

Courier Services
manage incoming and outgoing courier services via the set internal procedure
manage email correspondence in this regard
update the spreadsheet register in this regard

Administrative support
communicate verbally and in writing to answer inquiries and provide information
send and receive faxes
 Assist Facilities Supervisor/ Receptionist with arranging flower delivers, as per internal procedure
attend to any other responsibilities as required

Housekeeping
 Assist with facilitating the internal shopping requirements and ensure kitchens are adequately stocked
Liaise with housekeeping staff to ensure effective services across the company

Requirements
PRE-REQUISITES
Matric certificate
Resident in the proximity of the Cape Town offices (Westlake)
Own reliable transport preferred (Working hours Mon- Thurs 12:00 to 17:00) and Fridays ( 11:00- 16:00)
May be required to work full day from time to time
At least two years equivalent experience, gained in a corporate environment
knowledge of administrative and clerical procedures
knowledge of computers and relevant software applications
knowledge of customer service principles and practices

TECHNICAL COMPETENCIES REQUIRED
Effective PC skills, including strong working knowledge of Outlook, Word, Excel, PowerPoint
Accurate and fast typing skills
Switchboard skills
Front line reception skills
Proficient in spelling, punctuation, grammar and other English language skills

BEHAVIOURAL COMPETENCIES REQUIRED
Effective verbal and written communication skills
professional personal presentation
customer service orientation
organizing and planning
attention to detail
Be proactive and take initiative
Reliability
Flexible
Able to juggle multiple tasks

The company reserves the right to adjust or modify the scope and / or level of the job based on applicant supply, operational requirements and/or prevailing market conditions

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