Office Manager - Alrode, South Africa - Unique Personnel

Unique Personnel

Verified Company

Alrode, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Job Number

Job Type

Job Title

Computer Skills

Industry

City

Province

Setting up processes and efficiencies for the staff:

Addressing manual procedures by establishing a centralized drive for document storage and accessibility.
By transitioning tasks to electronic formats.
Reduced the need for excessive paper printing and facilitated easier collaboration among team members.
Additionally, Support in transitioning various operations to electronic platforms, contributing to enhanced efficiency and productivity within the organization.

Leadership and Training:

Participating in strategic planning and decisionmaking processes to support the company's growth and success. Serving as a point of contact for customer inquiries, addressing concerns, and providing assistance as needed.
Collaborating with external vendors and suppliers to source quality products and negotiate favorable terms.
Implementing quality control measures to ensure the reliability and performance of repaired pumps.

Admin Duties

Managing inventory and ordering necessary parts and components for pump repairs and installations.
Compiling and analyzing reports to provide insights into business performance.
Proactively resolving queries from internal and external stakeholders, providing timely and accurate responses to ensure customer satisfaction.
Assisting with various administrative tasks, including managing schedules, organizing meetings, and handling correspondence, to support managing director.

Finance Administration:

Generating invoices and statements accurately on Quick books. Efficiently allocating payments received to the corresponding accounts.
Proactively following up on overdue accounts by requesting payments and implementing appropriate strategies for debt collection.
Conducting thorough reconciliations of statements to ensure accuracy and resolve any discrepancies promptly.
Inherent Requirements

Matric or Relevant qualifications

Skill