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    • Branch Administrator - Lydenburg - Booyco Electronics

    Booyco Electronics
    Booyco Electronics Lydenburg

    1 month ago

    Default job background
    Description

    Main Purpose of the Job

    To manage administrative tasks and support the smooth operation of the branch located in a mine site. Excellent organizational and communication skills, with the ability to handle multiple tasks simultaneously in a fast-paced environment. Responsible for overseeing daily administrative functions, coordinating with various departments, and ensuring compliance with company policies and procedures.

    Requirements

    • Grade 12/Matric; additional certification in office administration or secretarial certificate.
    • 3 years administrative experience, preferably in a mining environment.
    • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Advanced Microsoft Excel (essential)
    • Valid driver's license

    Responsibilities

    Administrative Support

    • Provide comprehensive administrative support to the Branch and staff.
    • Handle incoming and outgoing correspondence.
    • Maintain and update office records, files, and databases.

    General Office Duties

    • Order and manage office supplies, PPE and equipment.
    • Implement and maintain office procedures and policies.

    Coordination And Communication

    • Act as a liaison between the branch and head office.
    • Schedule and coordinate meetings, appointments, and travel arrangements.
    • Prepare and distribute meeting agendas, minutes, and relevant documents.

    Compliance And Safety

    • Ensure compliance with company policies, procedures, and regulatory requirements.
    • Assist the Account Manager in maintaining and updating safety records and reports.

    Customer Service

    • Provide excellent customer service to clients, vendors, and visitors.
    • Handle inquiries and resolve issues promptly and professionally.
    • Build and maintain strong relationships with internal and external customers.

    Operational Support

    • Liaise with the Account Manager on customer invoicing, delivery dates, and payment collection.
    • Control branch stock levels and manage inventory.
    • Ensure completion of Contractors/Service Packs and Vendor Applications.
    • Accurately capture data for Certificates of Compliance/Service Reports.
    • Record keeping and process all Booyco repairs between Branch, Head Office and the customer.
    • Monitor and manage technicians' medicals, inductions, and PPE requirements.
    • Collect and submit technicians' timesheets, attendance records to Head Office.
    • Manage office supplies, groceries, and cleaning services.
    • Submit various invoices to Head Office for payment.
    • Book accommodation for technicians as needed.

    General Duties

    • Adhere to all company policies, rules, and regulations.
    • Perform any reasonable ad hoc tasks and duties required by management.

    Job Details

    • Seniority level: Mid-Senior level
    • Employment type: Full-time
    • Job function: Information Technology
    • Industries: Appliances, Electrical, and Electronics Manufacturing
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