Facilities Administrator - East London, South Africa - Own Haven Housing Association

Own Haven Housing Association
Own Haven Housing Association
Verified Company
East London, South Africa

1 week ago

Thabo Mthembu

Posted by:

Thabo Mthembu

beBee Recruiter
Description

Summary

Operational requirements

  • Help Desk Management: Serve as a point of contact for tenants who wish to report internal unit maintenance requirements to Own Haven. Answering all maintenancerelated calls put through by reception in a professional/personable manner. Develop an understanding of the nature of the maintenance that is being requested.
  • Maintenance Administrator: Take responsibility for the implementation of OHWEB as a taskbased management tool within the facilities department. Review a sample of jobs loaded into the system regularly and check for completeness in the details. Issue purchase orders to technicians for stock purchases from suppliers.
  • Pastel and

Stock Control:
Upload invoices received from the Maintenance Administrator (coded as stock items) into Pastel, increasing stock value. Process all in-house maintenance jobs with the status "Approved" by recording all stock items used in pastel-decreasing stock.

  • MDA Recoveries
  • Insurance: Maintaining a schedule of all active policies detailing cover, monthly premiums, claims, and ratios of claims to premiums—allowing staff to be informed of whether or not claims should or shouldn't be submitted.
  • Vehicle fleet management.
  • General and servicelevel agreements.
  • Staff management.

Minimum qualifying requirements

  • Diploma in Business Administration or equivalent
  • Facilities Management qualification or equivalent.
  • At least 3 years of maintenance or office administration experience
  • Management experience is an advantage
  • A driver's license is essential.

Skills and Attributes

  • Planning and time management skills
  • Problem solving & analytical skills
  • Highly proficient in MS Office, Pastel, and MDA packages
  • Excellent, interpersonal and relationship building skills
  • Ability to mobilize resources to achieve deliverables
  • Must be a team player and can multi task
  • Excellent communication skills
  • Logical thinking & information seeking
  • Selfdevelopment orientation
  • Cultural sensitivity
  • Excellent people and customer service skills
  • Good Leadership and Management skills
  • Good reporting skills

Salary range:
R15, R17,000.00 CTC


Salary:
R15 500,00 - R17 000,00 per month


License/Certification:

  • Driver's license (required)
Application Deadline: 2024/02/28
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