Finance Clerk - CapeTown, South Africa - Paqueta Personnel

Description

My client a leading and well-known FMCG company based in Montague Gardens requires a competent and experienced Finance Clerk in their Finance Department in Montague Gardens, Cape Town. The Finance Clerk will be responsible for capturing purchase orders, local supplier invoices and inventory administration for the Linbro and Pomona locations. PLEASE NOTE THAT THIS IS A FIXED TERM CONTRACT OF BETWEEN 3 to 6 months

Requirements

Matric (Gr 12) ESSENTIAL

Bookkeeping or similar financial qualification would be advantageous (or working towards a financial qualification).

2 3 years experience in a similar position.

Computer literate (Microsoft Office, especially Microsoft Excel) & knowledge of Syspro or any other accounting package is essential

Good planning, organisation skills & attention to detail

SA Citizens only

Must be Credit Clear

Must be Criminal Clear

Must reside in the Greater Cape Town area.

Must be immediately available as this is a Fixed Term Contract

Personal Profile, Skills and Attitude

Strong Receiving and Inventory control understanding.

Good numerical aptitude.

Must have strong decision-making and analytic skills.

Must have clear and effective communication skills (written and verbal).

Must have effective interpersonal skills.

Must have effective time management and organizational skills, ability to handle multiple projects and meet deadlines.

Team orientated, flexible, and able to work with little to no supervision.

Attention to detail.

Key Job Functions Daily

Generate Syspro POs accurately, based on authorised PO request forms, RTOs and quotes.

Attention to detail is required for accurate GL selection and amount processing.

GRN expenses or packaging (stock receipt). Accurate GL analysis selection based off the PO request form, invoice and confirmation with the approver.

Capture supplier invoices on Syspro and Papertrail daily, and report on outstanding invoices by following up with the Rialto buyers.

Ensure invoices are approved by heads of department before payment, and report on outstanding approvals to the Creditors Clerks.

Submit invoices to Assistant Accountant for travel and other prepayment balance sheet recons.

Ensure that a complete invoice document pack is saved onto Papertrail (PO, GRN, authorisation and invoice).

Correspond with suppliers and resolve all outstanding queries timeously.

Action sample sheet and inventory sheet adjustments (Write offs, transfers), and save email request and journal to Papertrail.

Weekly & Monthly

Be a backup for the following two points: confirm monthly stock take dates with warehouse supervisors or managers, and other ad hoc stock take management

Cut off for warehouses, when required

Maintain open PO refreshable, monitor GRNs and ensure invoices are matched, and report weekly on invocom scorecard. POs should be updated or cancelled upon confirmation with the buyer. POs should also be cancelled if the invoice has been straight-posted

Submit list of invoices not processed to local creditors clerks for Flash preparation and the final accruals schedule

Accurate filing of all documentation, and archiving of old records and upkeep of archive storage container (Refers to remaining physical documents)

Key Competencies

Quality Delivery

Adapting to Change

Applying Knowledge & Expertise

Interpersonal Relations

Planning and organising

Taking Initiative