HR Officer - Pretoria, South Africa - Foreign & Commonwealth Office

Foreign & Commonwealth Office

Verified Company

Pretoria, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Job Description (Roles and Responsibilities) 1

Main purpose of job:

Roles and responsibilities / what will the jobholder be expected to achieve?:

Post Payroll Administration Function. Duties includes, but is not limited to collecting information from all departments such as overtime, new appointments, termination, etc and recording this in the Payroll Input Approver (PIA), ensuring that the PIA is submitted for processing by the submission deadlines of each month, ensuring checks and balances are performed at all stages of the payroll process and according to policy and the UKinSA CBS terms and conditions of employment, prepare reconciliations i.e. medical aid, prepare and submit payroll uploaders, meeting all the various payroll deadlines, etc.
Maintaining a professional relationship with SARS. This will include distributing IRP5's, all submissions such as EMP201's, EMP501, UIF and SDL and monitoring the SARS State of accounts, maintain the SARS efiling profile, etc.
Manage a quality customer service. These duties include managing the Corporate Service HR mailbox, attending to all HR related queries and providing feedback within 24 hours, etc.
Identify training needs and arranging HR related training, events and induction days. Duties include identifying new employees and booking monthly induction days, reviewing the induction pack to keep it up to date, annual Wellness days, HERA Self Service training, arrange long service award events and certificates, etc.
Maintain electronic and manual staff files as well as staff lists. This will include creating and maintaining staff files for all British High Commission country based staff, etc.
HR Secretarial Function. These may includes minutes of all disciplinary enquiries, annual moderation and other confidential meetings.
Other adhoc duties. This may include however not limited to preparing schedules,, requisitioning on behalf of other Corporate Services departments, provide support for all other Corporate Services functions including supporting the Corporate Services Team to meet tasks as required from time to time.

Essential qualifications, skills and experience - At least 3 years Admin work experience

Good customer service skills coupled with an ability to handle difficult customers
Good oral and written communication skills
Microsoft office
Attention to detail and initiative
Ability to work under pressure
Matric
Good organising skills

Desirable qualifications, skills and experience - Payroll & HR experience

Degree / Diploma in Human Resource Management

Required behaviours 1

Changing and Improving, Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Seeing the Big Picture, Working Together Application deadline 24 April 2024

Grade - Administrative Officer (AO)

Type of Position - Permanent

Working hours per week - 36.5 hours

Region - Africa

Country/Territory - South Africa

Location (City) - Pretoria

Type of Post - British High Commission

Number of vacancies - 1

Salary - R 296, per annum)

Start Date - 1 June 2024

Other benefits and conditions of employment 1

The British High Commission pays in full for the Key Care Plus option on Discovery Health for staff including spouses/partners and dependants.

Once you have successfully completed your probation the British High Commission will contribute 9% of your monthly salary to a Provident Fund.
Annual leave entitlement of 25 day
Working hours per week of 36.5

Additional information - Obtain the relevant permit

Pay fees for the permit
Make arrangements to relocate
Meet the costs to relocation
The British High Commission do not sponsor visas/work permits except where it may be local practice to do so
Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount