Project Resource Planner - Illovo, South Africa - BDO South Africa

BDO South Africa

Verified Company

Illovo, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

You will be responsible for the planning and overseeing of the resourcing requirements for all audited entity engagements for BDO USA as part of the South Africa Extended Delivery Team.

You will need to monitor the utilisation of staff and keep all parties informed the entire time. You will also be responsible for performing various admin tasks supporting the operational delivery of the Extended Delivery Team.

Job specification

Resourcing and scheduling

Supporting the client with planning and overseeing of resources to ensure that projects are completed on time
Planning of project resources to ensure appropriate utilisation of staff
Ensuring quality and satisfaction of resources provided
Assembling the team and staffing requirements including assisting with scheduling conflicts
Updating the planning board, when required

Monitoring and analysing

Monitoring the forward utilisation of staff and reducing idle time
Downloading and analysing idle, productivity and utilization reports

Resource key liaison

Engaging with the US resource planners
Engaging with the client regarding all resourcing and admin matters

Timekeeping records and billings

Assisting staff with time management and queries
Assisting staff with timesheet corrections
Monitoring and tracking of overtime
Tracking and approving of leave
Assisting with comments for billings
Creating of client charge codes for billing purposes

Supporting and coordinating

Supporting the staff as a representative and intermediary to the IT function
Support the social committee where needed
Coordinating biweekly meeting, compiling agenda and minute taking for biweekly meeting
Assisting with the arrangements for training, workshops or events
Assisting with the onboarding and offboarding of staff

Admin

Assisting with any other admin related tasks
Job requirements
Microsoft Office proficient, especially; Word, Excel (including formulas LOOKUPs, Pivots Tables etc.), and PowerPoint
Coordinating of staff
Leading projects
Ensuring project deadlines are met
Managing relationships with client and staff
Overseeing all incoming and outgoing project documentation
Managing large and diverse teams
Excellent written and verbal communication skills
Ability to multitask
Attention to detail
Conflict resolution skills
Inoffice role (split between Johannesburg and Pretoria offices)
Qualification and experience required.
Project management, business administration or management qualification
Experience in resource planning