Admin Assistant - Centurion, South Africa - PPS Recruitment

PPS Recruitment
PPS Recruitment
Verified Company
Centurion, South Africa

1 week ago

Thabo Mthembu

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Thabo Mthembu

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Description

Job Advert Summary:


The incumbent will be required to provide an efficient and effective secretarial, clerical and administrative service to the Executive Team and PPSHA Clients.

The role involves a great deal of multitasking. The incumbent will work with the Clients management team as well as PPSHA leadership team.


Minimum 2 years corporate company secretarial experience, preferably in the Healthcare or Financial Services industry, with a particular focus on meeting administration and high quality minute taking.


A successful assistant is critical to the efficiency of an organization and we are looking for an individual who can become an integral part of our business and culture.


Minimum Requirements:


  • Practical knowledge and understanding of stakeholder engagement
  • High competency level of minute taking and compilation of agendas and delivery of meeting packs as per agreed timelines
  • Excellent verbal and written communications skills
  • Excellent interpersonal skills including the ability to influence across the organisation and externally
  • Discretion and confidentiality
  • Ability to multitask and prioritize daily workload
  • Ability to use initiative and selfstarter
  • Excellent command of written and spoken English
  • Strong interpersonal skills and the ability to interact at Board and Executive levels
  • Maintenance of professional image at all times
  • High levels of integrity, honesty and reliability and ability to maintain confidentiality
  • Ability to work independently, as well as in a team, deadline driven and ability to work under pressure
  • Attention to detail, planning, organizing, information management and monitoring
  • Leadership, negotiation and facilitation

Duties and Responsibilities:


  • Act as assistant secretary to PPSHA Clients and other Committees, prepare and control agendas, attend meetings and take minutes;
  • Control and assist with the compilation of meeting packs and ensure timely distribution of the packs;
  • Collate reports and ensure that any other documentation prepared is of good quality and in line with the business quality standards;
  • Managing policies and contracts;
  • Implementing and maintaining an effective filing system for policies and contracts;
  • Maintaining Client and Client's Board contact details;
  • Supporting the Executive Assistant where necessary;
  • Covering diary management when required, including arranging travel, transport and accommodation;
  • Assisting with projects by researching or writing reports.
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