Administrator - Cape Town, South Africa - Recruitment Matters

Description

Our client is looking for a dedicated and detail-oriented Administrator to join their team. In this crucial role, you will provide essential administrative support, ensuring the smooth operation of the organization's daily activities. Your organizational skills and attention to detail will be instrumental in maintaining efficiency and effectiveness within the company.

Responsibilities:

• General Administration:
• Handle incoming calls, emails, and correspondence, directing them to the appropriate personnel.
• Maintain office supplies inventory and reorder as necessary.
• Organize and schedule meetings, appointments, and travel arrangements for team members.
• Prepare and distribute internal and external communications.
• Data Entry and Record Keeping:
• Maintain and update databases, records, and files accurately.
• Assist in the preparation and filing of documents, reports, and forms.
• Ensure data confidentiality and security.
• Office Organization:
• Keep the office environment neat and organized, ensuring a professional appearance.
• Manage office equipment and liaise with IT support for any technical issues.
• Support to Management:
• Assist senior management with various tasks, including report preparation, research, and project coordination.
• Provide administrative support for special projects as assigned.
• Client and Vendor Relations:
• Act as a point of contact for clients, vendors, and visitors, providing a warm and professional welcome.
• Coordinate meetings and events, including logistics and catering arrangements.
• Financial Administration:
• Assist with basic financial tasks, such as invoicing, expense tracking, and basic bookkeeping.
• Work closely with the finance department to ensure accurate and timely financial transactions.

Key Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Attention to detail and high accuracy in data entry and record-keeping.
• Adaptability and the ability to thrive in a fast-paced environment.
• Professional demeanor and excellent customer service skills.
• Strong problem-solving skills and the ability to take initiative.
• Time management and prioritization skills.
• Discretion and the ability to handle confidential information.

Qualifications:

• High school diploma or equivalent (Associate's or Bachelor's degree is a plus).
• Proven experience in an administrative role or similar capacity.
• Familiarity with office equipment and basic IT troubleshooting.
• Experience with data entry, record keeping, and file management.
• Knowledge of general office procedures and best practices.
• Basic understanding of financial processes and bookkeeping (preferred).
• Own Transport essential (Taxi and Busses to Glen Cairn are unreliable) - Ideally the candidate must be living in the Valley.
• Preferable if proficient in Afrikaans.
• Computer Literacy a MUST.
• No Benefits (To be discussed at a later date).