Sales Coordinator - Richards Bay, South Africa - Manpower Group SA (Pty) Ltd

    Manpower Group SA (Pty) Ltd
    Manpower Group SA (Pty) Ltd Richards Bay, South Africa

    Found in: Talent ZA C2 - 1 week ago

    Default job background
    Description
    Our client based in Richard's Bay is seeking a Sales Specialist to perform all administrative duties as an assistant to the Spare Parts Manager.

    Accountabilities:
    • Daily – Open sales quotes on SAP B1
    • Daily – Review RFQ's via portal and conduct reconciliation of RFQs
    • Daily – Prioritise list of received RFQs – attend to simple ones first, then attend to more complex RFQs
    • Daily – Prepare and submit quotations to customer/s in response to commodity, quantity, price, lead-time and expected delivery date
    • Daily – Follow up and reconcile on all open RFQs to prevent age of quote requests reaching 7 days
    • Daily – Download new orders and amended orders from Ariba; Process on SAP system and confirm on Ariba
    • Weekly – Conduct weekly reconciliations of orders and change orders on Ariba (Customer Interface system)
    • Weekly – Follow-up on, or coordinate logistics of customer orders
    • Weekly – Expedite all open orders and compile and submit expediting list to customer
    • As received – Open repairable files on SAP and track quotation process progress, providing client with regular updates
    • Weekly & Monthly – Capture KPI's on the KPI spreadsheet, weekly report template and Commercial Dashboard
    • Update weekly priorities on Commercial Dashboard
    • Compile or contribute towards order intake report, forecasting tracker, in-house open orders list and monthly report
    • Carry out reasonable ad hoc tasks required within the department
    • Participate and comply with HSE as per Fives requirements

    Key relationships:
    • Internal customers
    • External customers
    • Technical Buyers
    • Engineering
    • Production
    • Warehouse

    Internal / External Impacts:
    • Knowledge of the process is required to operate, monitor and maintain direct area of accountability and complete necessary work as per the accountabilities mentioned above.
    • Understand how changes to process conditions affect the area process outputs and how these impacts on other areas of the site from a compliance perspective.

    Education and Qualifications:
    • Matric
    • Sales or Supply Chain Diploma or Certificate will be advantageous

    Relevant Experience:
    • Microsoft Word
    • Microsoft Excel Proficiency
    • Computer Literate
    • Good written and verbal communication skills
    • Good planning & organisational skills
    • 3 – 5 years previous sales experience in a technical / engineering field will be advantageous
    • Experience with SAP B1 will be advantageous

    Please note that only shortlisted candidates will be contacted.