Personal Assistant - Parow, South Africa - Assupol

Assupol

Verified Company

Parow, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

1. Assist regional manager with administrative functions Organize RM's meetings
Manage RM's diary
Organize travelling and accommodation arrangements
Handle RM's and the sales team's claim requests
Assist with rationalization
Assist with all budgetary expenditure payment requests
Handle all sponsorship requests (internal and external)
Liaise with staff and clients
Administrate correspondence and documentation- Type and draft documentation e.g. reports and presentations
Manage all correspondence for manager and sales team
Assist with drafting and placing of advertisements for sales force
Prepare documents for meetings, this includes photocopying documents, writing and distributing minutes
Manage all incoming and outgoing phone calls
Administrate systems and equipment- Keep filing system up to date
Keep electronic backup system up to date
Keep followup system related to deadlines, documentation, and feedback up to date
Keep office and computer equipment inventory up to date
Assist with external projects and public relations matters- Organize and manage all social events and team buildings
Order promotional items for projects etc. in region
Manage and control all commission deductions of sales force
Assist head office with all human resource related issues of sales force and staff on request
Handle enquiries and communication with external organizations
Ensure payment of all service providers
Manage and prepare documentation for projects
Attend ad hoc meetings on request
Manage and control all vehicles reports for region
Assist with managing all external franchises