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- Manage switchboard and ensure that all calls are answered in line with SAVC standards.
- Screening calls and transferring calls to relevant employees.
- Taking messages and distributing to relevant employees.
- Receive guests at reception and ensure that they are attended to.
- Keep a register of daily visitors for security purposes.
- Assist with receiving and distributing mail.
- Provide Administration services and office support:
- Perform administrative duties relating to council, meetings and secretariat functions.
- Perform duties relating to filing.
- Provide meeting support duties for sections (preparing agendas and prepare minutes of the sections' monthly meetings).
- Assist with execution of committee decisions upon instruction from Registrar.
- Provide assistance with the upkeeping of files in storeroom.
- Render general assistance to the Registration section when needed.
- Perform ad-hoc duties as and when required.
- Arrange meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments.
- Manage correspondence and assist in planning and arranging events, including organising catering.
- Draft, format, and print relevant documents.
- Maintain accurate records.
- Photocopy and file appropriate documents as needed.
- Provide Communication services to registrees, stakeholders and the public:
- Liaise and attend to queries from registrees, stakeholders and the public in a timeous manner
- Provide assistance to registrees on the registree portal, annual declaration, CPD and general registration queries.
Receptionist - Polokwane, South Africa - DUVHA POWER STATION
Description
The Receptionist will be responsible for the following:
Perform Reception and switchboard duties:
