Assistant Operations Administrator From 58 to 60 (Basic) - Hourly - Durban - Tower Group (Pty) Ltd

Description

Job Description

To effectively record and capture daily operations activities, including outsource overtime submissions, external yards overtime submission, and on-wheels revenue capturing. This involves tracking fuel and toll usage, ensuring accurate administration, and sending information to finance teams within the stipulated timeframe.

• Administration responsibilities and coordination
• Coordinate with Solutions and client management to plan overtime schedules for daily and weekend operations.
• Process monthly outsource labour accruals for creditors.
• Submit weekly files for overtime payments to debtors.
• Update weekly costing files to reflect vacancy replacements.
• Purchase minor assets, stationery, and refreshments for VDC1, VDC2, and ACSA Yards.
• Issue invoices on V-Procure for outsourced labour, fuel, minor assets, stationery, and refreshments.
• Collect and verify outsource sign-on sheets daily and weekly.
• Capture and process outsource hours on company systems, comparing hours on billing invoices weekly.
• Update weekly KPI budgets for unrecoverable costs.
• Address payment queries for outsource labour.
• Track costs for convoy moves to Westwood for billing purposes and compile billing files.
• Prepare weekly revenue reports.
• Capture monthly KPIs for management.
• Create and update databases of financial information for the finance department.
• Submit reports and prepare proposals and presentations as needed.
• Source quotes for procurement items for the operations department.
• Order and control stationery and refreshment usage, processing orders for payment.
• Assist with ordering and processing payment orders on V-Procure.
• Manage petty cash for all sites.
• Support managers and supervisors with operational and administrative requests.
• E nsure relevant personal protective equipment is worn at all times.
• Submit PDI files to finance for invoicing.

Requirements

• Diploma/Higher Certificate in Accounting, Finance, or Operations.
• Proficient in MS Office Applications, V-Motion, and SAP.
• At least 3-5 years of experience in logistics or supply chain management.
• Results-driven individual with attention to detail.
• Ability to work under pressure and meet strict deadlines.
• Flexibility to work overtime, weekends, and shifts.

Behavioural Skills and Abilities

• Pro-active
• Advanced communication skills
• Interpersonal skills - Advanced level
• Analytical skills - Advanced level
• Organisational skills - Advanced level
• Methodical and Process Orientation - Advanced level
• Results driven - Advanced level
• Work independently - Advanced level
• Customer focus - Advanced level