Expediting Administrator - Johannesburg, South Africa - Tych Business Solutions

Tych Business Solutions
Tych Business Solutions
Verified Company
Johannesburg, South Africa

1 week ago

Thabo Mthembu

Posted by:

Thabo Mthembu

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Description

Job ID: 88852
Date Posted: Posted 4 hours ago
Expiration date: April 12, 2024
Location: Johannesburg
Job Title: EXPEDITING ADMINISTRATOR - JOHANNESBURG - GAUTENG

Key Responsibilities

  • Expediting
  • Order Tracking: Monitor the progress of orders, shipments, or projects to ensure they are on schedule and meet delivery deadlines.
  • Communication: Maintain regular communication with suppliers, vendors, and internal teams to track order status, resolve issues, and provide updates on delivery times.
  • Prioritization: Assess the urgency and importance of orders or projects and prioritize them accordingly to meet customer requirements.
  • Supplier Coordination: Coordinate with Buying, suppliers, and vendors to expedite the production or delivery of goods and services. This may involve negotiating faster production schedules or shipping options.
  • Documentation: Ensure that all necessary documentation, such as purchase orders, invoices, and shipping documents, is complete and accurate to facilitate the smooth flow of goods.
  • Quality Assurance: Collaborate with quality control teams to ensure that products or services meet quality standards and specifications, even when expediting.
  • Problem Resolution: Identify and address any issues or obstacles that may delay orders or projects, such as production delays, supply shortages, or transportation problems.
  • Customer Communication: Keep customers informed about the status of their orders and any changes in delivery dates. Address customer inquiries and concerns promptly.
  • Process Improvement: Continuously assess and improve expediting processes to enhance efficiency and reduce the need for lastminute rush orders.
  • Collaboration: Work closely with other departments, such as procurement, logistics, and production, to ensure a seamless flow of information and materials.
  • Compliance: Ensure that all activities related to expediting adhere to relevant laws, regulations, and company policies.
  • Drive on time delivery to customers.
  • Receive sales orders from customer service and ensure that the requested delivery date and Dispatch information is correct
  • Send order conformations to customers.
  • Update open orders sheet.
  • Communicate with Internal Sales and the customers on the status of their order.
  • Work with stores to get the goods to dispatch.
  • Work with Buying, goods receiving, prepackaging to get goods to store.
  • Work with Dispatch to get the goods to the customers.
  • Maintain clear and accurate communication with all departments when expediting orders.
  • Managing Source Loading and collection list (TIMS)
  • The customers / Logistics to ensuring the projectors or transport containers to ship the Isotopes are available and ready to go.
  • Sales
  • Forecast & Planning for future orders.
  • Customer Service
  • Isotope supply management
  • Invoicing of all NTP container movements, penalties
  • Preparation of Documents for export orders
  • Isotopes and General equipment
  • Invoicing of isotope and general equipment orders.
  • Loan Demo Hire
  • Maintaining of CMS profiles
  • Reporting
  • DU waste management and reporting
  • Safeguards
  • IMS stock take variance report
  • Status of orders
Qualifications/Experience and Skills (inherent requirements of the position)

  • Grade 12 minimum with tertiary education in Business Administration / Logistics Diploma or Degree
  • SAP One experience inherent requirement
  • Excellent MS Office skills
  • Excel at Advanced level
  • Good knowledge and experience of administrative processes
  • Excellent communication, interpersonal, team and organizational skills. Demonstrate a high degree of integrity and discretion.
  • Responsive team player with the interest to take initiative and work in a fastpaced environment.
  • Logistics Experience (Exports and Imports)
  • 3 Years Experience in a similar working environment
Behavioural Attributes

  • Selfmotivated and disciplined
  • Results driven
  • Customer focused
  • Approachable
  • Team player
  • Calm under pressure
  • Attention to detail
  • Safety conscious
  • Professional
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