Payroll Administrator - Johannesburg, South Africa - Anova Health Institute NPC

Anova Health Institute NPC
Anova Health Institute NPC
Verified Company
Johannesburg, South Africa

1 week ago

Thabo Mthembu

Posted by:

Thabo Mthembu

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Description
Anova is an NGO that empowers people and changes lives.

Good health and quality of life is what motivates us to provide healthcare solutions and support for those who need it most.

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Key duties and responsibilities:


Payroll

  • Ensure all input received is processed accurately within the specified time, according to Anova procedures and Statutory laws.
  • Capture new employees on Sage 300 People from authorised documents.
  • Generate employee numbers and files for new employees.
  • Filing paperwork into employee files and other files.
  • Ensure paperwork is filed accurately and in alphabetical/numerical order.
  • Capture terminated employees on Sage 300 People, following full termination process.
  • Capture overtime claims onto Sage 300 People.
  • Calculate and capture consultant hours from timesheets or invoices.
  • Manage, maintain, and update payroll related data.
  • Coordinate and capture data from Per Diems and Travel Claims received from Finance onto Sage 300 People, ensuring no duplications.
  • Generate dummy payslips on Sage 300 People for potential new staff as requested by HR Department.

ESS, Info Slips, Timesheets & Medical Aid

  • Approve leave on ESS in line with BCEA and Company Policy.
  • Ensure all employees are linked to the correct approvers on ESS.
  • Ensure all applicable employees are impersonated correctly on ESS.
  • Assist and guide all employees on the process to reset their passwords.
  • Capture annual and sick leave onto Sage 300 People.
  • Verify timesheets from projects on a monthly basis.
  • Ensure timesheets and leave correspond and address discrepancies.
  • Maintenance of medical changes on payroll on an annual & monthly basis.

General Payroll Administration

  • Ensure all termination checklist documents, final timesheets are signed off correctly.
  • Ensure all payroll input is placed accurately in the monthly folders/files for payroll checks and for audit requests.
  • Assist with audit reviews.
  • Complete Department of Labour UI19s for terminated and employees on maternity leave.
  • Respond to external employee confirmations and staff queries.
  • Process payments to employees for the 10th, 25th and adhoc payment runs each month.

Any other tasks as agreed with line manager.

Minimum qualifications and experience:


  • Matric Certificate.
  • Certification on Sage VIP Premier/Sage 300 People and ESS.
  • 5 years' experience in payroll administration on Sage VIP.
  • Experience in Sage 300 People advantageous.
  • BIM/Smart/Sage Reporting.
  • Sound knowledge of BCEA and LRA.
  • Report generation (Excel and Sage 300 People).

Skills, competencies, and attributes:


  • Computer literate (MS Office, Word, Excel).
  • Attention to detail, systematic and thorough.
  • Good problemsolving skills.
  • Good time management skills.
  • Ability to multitask and work under pressure.
  • Service orientation.

Closing date: 14 June 2023
***In accordance with our Employment Equity goals and plan, preference will be given to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.
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