- Educational Qualifications:
- Grade 12 (NQF 4) or equivalent qualification
- Minimum of 2 years experience as a clerk in a manufacturing environment, with a strong background in administration and logistics
- MAJOR RESPONSIBILITIES AND KEY RESULTS AREAS
- Reconcile purchase orders, collect documentation, and manage re-deliveries according to trip sheets and proof of deliveries, maintaining accuracy and attention to detail.
- Ensure each purchase order contains the correct date, full name, and signature of the Receiving Clerk, adhering to established controls and procedures.
- Maintain accurate administration, records, and reconciliations, identifying areas for improvement and implementing changes as needed.
- Address any driver or delivery issues that arise during the shift, providing timely and effective solutions.
- Manage receiving and dispatch issues promptly, minimizing delays and ensuring smooth operations.
- Compliance:
- Operate within established controls and procedures to maintain integrity, reporting risks or concerns to management within your operating area.
- Promote compliance with all regulations and procedures to avoid fruitless, wasteful, and irregular expenditure, upholding the highest standards of ethics and governance.
- Customer Service:
- Provide assistance to employees and maintain effective working relationships, fostering a culture of collaboration and respect.
- Identify and solve problems in line with core values, prioritizing customer satisfaction and employee well-being.
- Cost and Waste Control:
- Help limit and control costs by minimizing damage, loss, or waste, implementing cost-saving initiatives and reducing unnecessary expenses.
- Report incidents to the direct manager, facilitating prompt action and resolution.
- Proficiency in MS Office suite, including Excel, Word, and Outlook
- SAP knowledge, with experience in inventory management and logistics
- SKILLS / ATTRIBUTES:
- Time Management: prioritize tasks, meet deadlines, and manage multiple projects simultaneously
- Organizational and Planning Skills: plan, coordinate, and execute events and activities, ensuring successful outcomes
- Customer-focused: provide exceptional service, resolve issues promptly, and exceed customer expectations
- Teamwork: collaborate with colleagues, build strong relationships, and contribute to a positive team dynamic
- Flexibility: adapt to changing circumstances, priorities, and deadlines, remaining agile and responsive
- Attention to detail: maintain high levels of accuracy, precision, and quality in work products and processes
- Friendly demeanor: demonstrate a positive attitude, warmth, and approachability in interactions with colleagues, customers, and stakeholders
Debriefing Clerk - KwaZulu-Natal - West Coast Personnel
Description
PURPOSE OF THE JOB
To provide support to drivers after the completion of transport drops, ensuring a seamless experience and efficient operations.
MINIMUM REQUIREMENTS
Debriefing and Administration:
ESSENTIAL KNOWLEDGE
The successful candidate will report to the Warehouse and Distribution Manager, working collaboratively to drive business growth and success.
