Bid Administrator - Johannesburg Metropolitan Area - Mo Shake Projects (PTY) LTD

Description

Company Description

We are seeking a highly organized and detail-oriented
Bid Administrator
with experience in the construction sector, specifically in
civil, mechanical, and electrical engineering projects
. The successful candidate will play a key role in managing the end-to-end tendering and bid process, ensuring compliance, accuracy, and timely submission of proposals that align with the company's strategic goals.

Role Description

This is a full-time on-site role for a Bid Administrator, located in the Johannesburg Metropolitan Area. The Bid Administrator will be responsible for coordinating and managing the bid submission process, ensuring all proposals are completed accurately and on time. Duties include preparing bid documentation, liaising with various departments, maintaining up-to-date knowledge of industry standards and company services, and conducting market research. The role also includes tracking bid progress and maintaining a database of bids and proposals.

Job Description

• Coordinate the preparation, review, and submission of tender documents, pre-qualifications, and Requests for Proposals (RFPs).
• Maintain a bid calendar and track deadlines to ensure timely submissions.
• Liaise with engineers, project managers, estimators, and other stakeholders to gather technical and commercial inputs for bids.
• Compile and format documentation including company profiles, compliance certificates, safety documents, and financial records.
• Ensure all tender submissions are compliant with client requirements and industry regulations.
• Support the bid team in developing competitive pricing strategies and cost breakdowns.
• Manage communication with clients, suppliers, and subcontractors regarding bid clarifications and requirements.
• Maintain and update a bid database and tender library with standard documents, templates, and project references.
• Assist in post-tender negotiations, clarifications, and contract handovers.
• Track bid outcomes and provide reports on win/loss ratios and areas for improvement.

Qualifications

• Diploma or Degree in Business Administration, Quantity Surveying, Construction Management, or a related field.
• Minimum
  3–5 years' experience
  in bid administration or tender coordination within the construction sector.
• Strong knowledge of
  civil, mechanical, and electrical engineering projects
  .
• Excellent organizational, writing, and editing skills with keen attention to detail.
• Strong communication and stakeholder management skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and document management systems.

Key Competencies

• Strong project coordination and time management skills.
• Ability to work under pressure and meet strict deadlines.
• High level of accuracy and attention to detail.
• Team player with the ability to collaborate across technical and non-technical teams.
• Analytical and problem-solving mindset.