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    • Business Assistant – Johannesburg, South Africa - NEOSUN Energy Company

    NEOSUN Energy Company
    NEOSUN Energy Company Johannesburg

    1 month ago

    Default job background
    Description

    Business Assistant – Johannesburg, South Africa

    We are seeking a highly organized and proactive Business Assistant to support the Head of Sales with all administrative tasks and assist in facilities management.

    The successful candidate will be responsible for managing day-to-day administrative duties, ensuring efficient operations within the sales department, and overseeing the maintenance and management of office facilities. This role requires a detail-oriented individual with excellent communication skills and the ability to multitask in a fast-paced environment.

    Area of Responsibility:

    • Administrative Support to Head of Sales: Provide high-level administrative support to the Head of Sales, including scheduling meetings, managing calendars, and coordinating travel arrangements. Act as a liaison between the Head of Sales and external stakeholders. Maintain and organize filing systems, both physical and digital, ensuring easy access to critical information. Assist with tracking sales metrics and preparing materials for sales meetings and reviews. Answer the switchboard and transfer calls to the relevant persons within the company.
    • Facilities Management: Oversee the day-to-day management of office facilities, ensuring they are well-maintained, safe, and conducive to a productive work environment. Coordinate office maintenance, including liaising with vendors, contractors, and service providers for repairs, cleaning, and other facility needs. Manage office supplies inventory, ensuring that necessary materials are stocked and that the office operates smoothly. Organize office space, including arranging furniture, equipment, and layouts to optimize efficiency. Ensure compliance with health, safety, and environmental regulations within the office. Resolve all internet and IT concerns.

    Additional Duties:

    • Assist with organizing internal and external events, including sales team meetings, client meetings, and company events. Handle confidential and sensitive information with discretion. Provide general support to other departments as needed to ensure smooth operations.

    Requirements:

    • Proven experience as a Business Assistant, Administrative Assistant, or similar role.
    • Excellent organizational and multitasking skills.
    • Strong communication skills, both written and verbal.
    • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
    • Ability to prioritize tasks and manage time effectively.
    • Strong attention to detail and problem-solving abilities.
    • Experience in facilities management or a related field is a plus.
    • A proactive, positive attitude with a hands-on approach to problem-solving.

    Conditions:

    • This is a contract position with our South African entity.
    • Office-based position with modern and well-equipped working space located at The Bank Building, 24 Cradock Avenue, Rosebank, Johannesburg.
    • Unique opportunity to join an international company at this rapidly growing stage with a professional, motivated, and multicultural team.
    • Opportunity to participate in supporting the green energy business.
    • Real opportunity for professional and career growth.
    • Ongoing training for product knowledge, which is a key element to provide customer assistance.

    Application Steps:

    • Submit your application.
    • Interview with the HR manager.
    • Short introduction video in English for the management team (we will provide details during the interview).
    • Interview with the Head of Sales – Africa.
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