Senior Management Assistant A - Pretoria, South Africa - University of Pretoria

University of Pretoria

Verified Company

Pretoria, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

UP Professional and Support:

DEPARTMENT OF LIBRARY SERVICES

SENIOR MANAGEMENT ASSISTANT A

PEROMNES POST LEVEL 9- The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

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RESPONSIBILITIES:

The incumbent will provide comprehensive secretarial and administrative service to the Office of the Director of Library Services and to some Deputy Directors' within the Department.

This includes, but is not limited to:

Administrative and secretarial support;
Relations Management and liaison
Stakeholder and user engagement;
Efficient handling of correspondence and related communication;
Maintaining an efficient and accurate record keeping and filing system (electronic & paper);
Act as secretariat for committees and meetings;
Financial administration
Handling all travel arrangements and logistics for business travel;
Assist with departmental publications, eg Newsletter;
Managing ad hoc projects.
Understanding of Higher Education landscape

MINIMUM REQUIREMENTS:

A threeyear secretarial/office administration diploma or a relevant threeyear qualification;
A minimum of three years' secretarial/relevant experience, ideally in the office of a senior manager which includes:
Office administration/management;
Financial administration

and management;

Secretarial work (drafting correspondence, diary management, records management/keeping and filing).
At least oneyear secretarial experience in a senior manager's office in an academic environment.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

Expert knowledge of spoken and written communication skills
Proficiency in office etiquette and netiquette
Expert knowledge of MS Office Suite and Google product suites
Knowledge of filing protocols and, records management;
Understanding of knowledge management principles,
Knowledge in electronic diary and mail management
Ability to work independently and under pressure;
Ability to manage time effectively.

Attention to detailADDED ADVANTAGES AND PREFERENCES:

A relevant Bachelor's degree;
A minimum of five years' experience as a Senior Secretary or Personal Assistant (in a senior management office) in a higher education environment or in a Library environment;
A valid driver's licence.

The annual remuneration package will be commensurate with the incumbent's level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.