Office Clerk - Johannesburg, South Africa - MECS Africa

MECS Africa

Verified Company

Johannesburg, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

South Africa, Gauteng - Jhb Western Suburbs

R R Monthly (Pension, Funeral and Medical aid company contributions)

The Office Clerk is responsible in providing clerical and administrative support to the HR Department or any other department within the company in an effective and efficient manner.

Must be immediately available or available to start 1 April 2023

EDUCATIONAL SKILLS REQUIRED
Matric / ABET level 4

Secretarial / Office Administration qualification, with telephone etiquette, would be beneficial.

Preferably come out of the HR environment

Excellent organisational skills.

Excellent communication skills, both verbal and written.

Professional telephone manner.

Proven ability to work under pressure and to tight deadlines.

Bright, confident personality well presented.

Flexible and mature approach with ability to work unsupervised.

Willing to work before or after normal working hours if required.

Proficient knowledge in office administration.

Excellent typing skills.

Good computer literacy i.e. MS Office, Excel, PowerPoint.

Experience of working within a manufacturing environment.

COMPUTER LITERACY
Proficient Computer Skills including Ms Word, Excel, PowerPoint, Outlook.

Syspro (advantageous).

KEY PERFORMANCE AREA / JOB DUTIES

HR Duties

Booking and preparing venues for meetings.

Ensure that the venues are cleaned and prepared before every meeting.

Ordering and arranging refreshments for meetings, and if require, ordering of food.

Ensure that the tracking and tracing control register be completed in all venues and covid protocols been followed.

Asset register:
Control asset register for all venues. Control form to be update and signed off before the end of each month by the HR Officer. Updated register to be send by die 15th of each month.

New employees:
Create an employee file immediately after new employment packed received from HR Assistant.

Create an index page with employee details and picture.

Liaise with security about new employees and customers entering the premises.

Termination files:
Ensure termination file is files correctly with all required documentation immediately after termination pack was received from HR Assistant.

Archiving of documentation as per instructions.

Parking list:

Ensure that parking is allocated to new employees and the parking list is updated with the correct details and vehicle registration numbers.

Ensure updated/correct parking list be send out to HR Officer by the 15th of each month.

Ensure updated/correct parking list be send out to all employees and printed and submitted to security.

Contractors Control

Ensure contractors Sheq files are up to date.

Ensure contractors job cards are filed and checked vs invoices - weekly before end of business on a Friday.

Ensure contractors are inducted and/or arrange induction before entering the premises.

Visiting roster to be send to the HR Officer before the 3rd of each month with the dates of that month's visitors.

Name and details of the person entering the site. Confirmation of induction of the person(s) entering the site.

Diary booking of HR Officer's diary in the date and time and all contractors details.

Recruitment agencies SLA in place

Assist with ordering and distribution of legal posters.

Assist with any HR audit requirements.

Providing any other secretarial and/or administrative support to the HR Department on request.

Filing:
All filing including termination filing to be done every Wednesday and every Friday before 12h00.

Spacing of files, replacing of thorn files.

Labelling of all files in the correct format.

Training and leave files are in correct plastic pockets with correct labelling.

Correctness of Training file - certified ID, Latest Medical Fitness, highest qualification.

HR Stationary to be ordered every Friday for collection on a Monday from Supply Chain.

Medical aid broker visits:
Confirm dates with medical aid broker for yearly / monthly visits.

Arrange appointment book for employees to make appointments.

Book venue and ensure availability and covid protocols.