Logistics & Supply Chain Fmcg - Stellenbosch, South Africa - SMC Brands SA

Description

Reporting To
:
Operations Director

Key Area of Responsibility:

The primary responsibilities identified in this position is the management of the Logistics and Supply Chain functions for the group.

This includes the smooth operation of the Supply Chain in terms of Inventory, Purchase Orders, Supplier relations, Transport, and Imports.

Overseeing the timely payment of company foreign creditors ensuring cash flow maximisation and always adhering to Company Policies and Procedures.

It also includes juggling multiple priorities and meeting tight deadlines without compromising quality. Communication with Management, Suppliers, Customers, and internal departments to coordinate overall efforts.

To satisfy the identified need of the stakeholders of the Company.

Motivate colleagues to positively participate in the company's activities and to develop own skills and abilities within the organization. Create and keep good relations with colleagues and all stakeholders of the company.


STOCK

• Generate stock reorder reports
• Obtain Sales Managers Estimates
• Checking of stock levels weekly or as need arises in all countries
• Generate suggested purchase order quantities per supplier per brand taking into consideration the product activities, climate changes, market needs and general input from the Sales and Marketing teams
• Assist with adhoc stock queries from Sales force
• Assist with adhoc stock on hand queries for suppliers and or meetings
• Investigate stock returns, damages and breakages and check claims to suppliers.

STOCK ORDERING

• Capture purchase orders on Embrace
• Place orders with various Suppliers
• Arrange transport and consolidation of orders
• Followup with suppliers regarding receipt of order, out of stocks, discontinuations of products and delivery to transporter.
• Monitor orders to ensure timeous arrival of stock
• Check supplier invoices for correctness before dispatch by supplier
• Out of stocks to be communicated
• Discontinued products to be communicated
• Assist with GRV's in the absence of the respective Warehouse Managers

TRANSPORT

• Copy transporters on all purchase orders where SMC Brands pays for transport
• Liaise with transporters regarding loads, tariffs, consolidation of orders
• Ensure that transporters have the correct and up to date export documents
• Preferred transporters list, updated per market annually
• Assist with transport/transporter queries

IMPORTS

• Check stock levels of imported products, as per reorder report (twice a week)
• Process purchase order
• Place order with Supplier overseas
• Coordinate with Freight Forwarder/s in respect of container ordering (if applicable), container loading date, shipping to port, vessel booking and loading and completion of documents for export
• Checking import documentation and calculations (SAD500) are correct
• Ensuring that all documents required for clearing on arrival at destination port are completed correctly
• Ensuring that the original documents are couriered to the Freight Forwarder prior to the container arriving at destination port
• Frequent tracking of sea freight orders
• Sourcing and checking Freight Forwarders costs to ensure that pricing is in line with costing
• Liaising with Freight Forwarder in respect of container destuffing, unpacking, and repacking for transport to SMC warehouse
• Arranging transport from port to destination

SHIPMENTS

• Check shipments for the month ensuring that pricing is correct
• Check that invoices are GRV'd correctly versus invoice
• Generate GRV adjustment for items incorrectly GRV'd
• Close shipments on Embrace posting of journals to correct GL accounts

FOREIGN CREDITORS

• Check Supplier reconciliations prepared by Accountant and sign off for payment
• Release payments on bank account

COMPANY STATIONERY

• Check stock levels of company stationery for all depots and replenish if needed
• Check stock on hand quarterly to ensure that there is enough stock to get through the year
• Compile annual needs and quotations for budget purposes

CLEARING AGENTS

• Ensure healthy relationship with clearing agents
• Liaising with clearing agents on a regular basis
• Assist with queries relating to clearing of goods at ports of entry

COSTING & PRICING

• Checking of costing and pricing on ERP after price changes and on a adhoc basis when required

GKN CHEP

• Ensure Transfer Hire Agreements are signed with all Supplier and that the pass on days are in line with Company policy
• Regular checks on MyChep portal ensuring that the portal is maintained by the relevant person in Country
• Assisting with processing on MyChep if necessary
• Downloading of reports if needed
• Assist with Chep queries from and to suppliers
  GENERAL:
• Assist with all Warehouse Manager admin functions when warehouse managers are absent
• Assist with annual budget where required
• Assist with yearend audit queries relating to stock, purchasing, pricing,