Wine Estate Office Secretary 3311 - Franschhoek, South Africa - What Next Recruitment

What Next Recruitment

Verified Company

Franschhoek, South Africa

5 days ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

A Wine Estate requires a Office Secretary to join the team.

POSITION TITLE:

Office secretary

REPORTS TO:

Management

:

Assist the financial manager with administrative tasks.

POSITION DUTIES:

Attend to phone calls. Handling all secretarial work for the management office. Promptly replying to all correspondence without constant supervision. Coordination with all HODs for various meetings. Coordination/follow-ups with departments on daily complaints, night reports, requisitions, checks etc. Coordination with HODs for weekly and monthly report. Responsible for taking minutes of meetings. Responsible to collate information and provide to the Managers as and when requested. Locate and attach appropriate files to incoming correspondence requiring replies. Take and distribute meeting minutes to appropriate individuals. Handle and distribute incoming and outgoing mail. Handle incoming parcels and other material.

Create and maintain computer and paper-based filing and organisation systems for records, reports, documents, etc. Document and communicate all guest requests/complaints to appropriate personnel. Organize and coordinate meetings. Set up and maintain filing systems as per the company standards. Maintain databases of the visitors and potential business.

In addition to the above functions, any other assignment/job given by the superior authority occasionally or on a daily basis is to be performed.

PREREQUISITES:

PERSONALITY:

Fluent in English

Being reliable and trustworthy

Communicate well

Always ready to help and assist

Ready for a new challenge in life and a long term involvement in his/her future job.

EXPERIENCE:

Proficiency in computer programs like MS Word, Excel, PowerPoint, Outlook and working experience in hotel software like is an added advantage.

IN RETURN:

Adequate market related salary, ZAR 10,000 per month Negotiable based on experience.

Performance Bonus as per Quality of work and Performance

Provident fund company contribution ( 2,5%)

Medical Insurance

Salary:

R9 500,00 - R10 500,00 per month