PA / Accounting Administrator - potchefstroom, North-West, South Africa - AMS Personnel Group

Description

DUTIES

Administration & General:

Issue all quotations to clients.

Issue all purchase orders to suppliers.

Complete and submit vendor registrations.

Complete and submit credit account applications.

Stamp & encrypt all company documents.

Answer questions for & supply any requested information or documents to suppliers, clients, partners or staff members.

Routinely follow up on all quotations sent to clients.

Issue report numbers for all surveys.

Arrange for accommodation and other necessities when staff members travel for work.

Arrange office functions, including birthdays and year-end functions.

Keep track of office and kitchen supplies & buy stock as needed.

Process all supplier pricelists as received for marketing department, accounting department, and inventory (stock codes).

Complete necessary documentation for tender submissions.

Correspond with and provide training course information to all prospective candidates.

Enroll all candidates for training courses and provide their information to OHTA/BOHS.

Set-up virtual meetings and physical classrooms as necessary for all training courses.

Set-up and invigilate all online examinations & re-writes for training courses, or arrange shipping to and from the company for physical examination scripts.

Arrange and oversee any physical projects for the office, i.e. installation of wi-fi routers or acquiring branded clothing.

Accounting:

Process all invoices received from suppliers & load them for payment.

Process all orders received from clients & Issue all invoices to clients.

Routinely follow-up on outstanding client payments & send out statements.

Process all payments received & made, to update all client and supplier accounts.

Process VAT report every two months.

Process and file all physical slips for records.

Handle all queries on invoices and accounts.

Shipping & Logistics:

Arrange and keep track of all shipments between the company, clients, and suppliers (import and export included).

Supply clearance- and any necessary customs documentation for international shipments.

Get cost estimates from freight forwarders for large shipments.

Set-up and print paperwork for all outgoing deliveries, and file paperwork received back.

Supply international shipping documents to the bank on request.

REQUIREMENTS

Matric

5 to 10 Years previous experience as a Administrator

Diploma in Admin or Finances (Advantageous)

Fully bilingual (Afrikaans & English)

Able to work under pressure

Highly proficient in MS Office

Good written and verbal communication capability