Buying Administrator - Hammarsdale, South Africa - Rainbow Recruitment

Rainbow Recruitment

Verified Company

Hammarsdale, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Job Advert Summary:

As a Buying Administrator, the job holder is expected to:
make procedural decisions that fall within the ambit of responsibility

solve simple and moderately complex operational and SAP workflow problems within the ambit of responsibility

identify and implement limited innovations, particularly those that will lower costs.

Minimum Requirements:

Matric with mathematics

Preferably a logistics/supply chain diploma

Minimum of 2 years' buying administration or similar functional experience

Relevant SAP experience

Functional site/category required product/service performance standards

Functional site and category-based business processes

Procurement methodologies and principles

SAP "procure to pay

Duties and Responsibilities:

Key Responsibilities

Buying Administration
Review requisitions and compile bid documentation to facilitate competitive procurement of non-complex, non-contract items.

Solicit written and telephone quotations.

Assist in tabulating bids.

Research new sources of supply.

Inform functional staff and vendors regarding procedural requirements.

Maintain purchasing documents, files and records and follow up files of purchases, shipments, and related matters.

Process financial data and documents (e.g. bids, incoming purchase requisitions, etc.) for the purpose of updating and distributing information and/or acquiring resources to support the purchasing operation.

Call off items from loaded contracts/MRP and capture purchase orders.

Expedite orders to ensure that materials are shipped and delivered on promised dates.

Where appropriate, inspect products received for quality and quantity to ensure adherence to specifications.

Compile vendor take-ons.

Must work standby for emergency orders and call outs.

Reporting Administration
Compile any requisite information for any site/category procurement reports required.

General Administration
File and safeguard records within area of responsibility.

Compile _ad hoc _spreadsheets and analysis when required.

Attend stock takes on weekends.

Information and Data management

Capture data accurately and regularly onto SAP to enable access to reliable data and reporting for trend analysis and decision making.

Attend to workflows and capture procure to pay orders.

Teamwork and Self-Management
Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self
- development.

Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.

Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.

Support and drive the business core values.

Manage colleagues and client's expectations and communicate appropriately.

Demonstrate willingness to help others and "go the extra mile" to meet team targets and objectives.

Champion training and development of self and others through utilising available training opportunities.

Participate in, and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.